Administrative Assistant

Company Description

Licking County Commissioners' Office

Job Description

Hours:          Full Time, Core Business Hours:  8:00 am – 4:30 pm             

Salary:           $21.90 - $24.73 / hour, dependent on qualifications and salary history

Summary:

Provides customer service and administrative/clerical support of a confidential nature for the Commissioner’s Office.

Duties:        

• Demonstrates regular and predictable attendance.
• Promotes and maintains positive and effective working relationships and promotes good public relationships as a representative of Licking County Government.
• Prepares resolutions and final agendas for Commissioners meetings; prepares certificates and proclamations.  Schedules Commissioners meeting day appointments, meeting room and vehicle calendars. 
• Greets and screens persons entering the Commissioner’s Office; receives and screens incoming departmental phone calls and (e.g., responds to routine inquiries, forwards calls to appropriate party, takes messages, etc.); receives, screens and forwards information submitted to department to appropriate individuals.
• Assists Commissioners personnel with projects and miscellaneous duties as necessary. May provide back-up to other positions in the Commissioner’s Office as necessary.
• Performs administrative duties; produces a variety of memos, reports and correspondence; sorts, screens and prepares departmental mail; ensures department records are maintained within the Records Retention schedule. 
• Produce, maintain, verify, retrieve and print various documents, records and reports (e.g., correspondence, reports, forms, meeting minutes, newsletters, etc.); prepares, distributes, and files correspondence, forms, documents as requested.  Audits reports for accuracy.
• Inventories equipment and supplies in the Commissioner’s Office.  Completes annual inventory reports. Orders and maintains supply inventory for general fund departments.
• Operates and assists in maintaining office equipment (copiers, fax machines, printers, mail machine, calculators, etc.). 
• Maintains county vehicle directory and titles. Order plates for vehicles when needed.
• Monitors boards and commissions for expiring terms. Reaches out to contacts for appointment information and prepares resolutions to keep boards current.
• Maintains employee parking list and assigns parking spots as necessary.
• Monitors the electronic resolutions management system, ensures resolutions are accurate and complete, obtains signatures of appropriate parties, and attaches necessary documents.
• Meets all job safety requirements and all applicable PERRP safety standards that pertain to the essential functions of the position and all agency safety procedures.
• Remains informed of current developments and procedures pertinent to duties; may be required to attend seminars/training.

Qualifications

Minimum Qualifications:

High school diploma or general education degree (GED); and one (1) to three (3) years’ related experience and/or training; or equivalent combination of education and experience.

Additional Qualifications (Agency/Dept. Qualifications):

Must possess excellent communication, organizational and teamwork skills with a high level of attention to detail and be very welcoming.  Must be proficient in Microsoft Office, Word, Excel and other related software.  Notary Public*

*May acquire after hire and obtained prior to the end of the probationary period.

Additional Information

Application Procedures:  Submit completed application, resume and cover letter to the Licking County Human Resources Department, 20 South Second Street, 3rd Floor, Newark, Ohio 43055.  Applications can be obtained in person in the Human Resources Department between 8:00 a.m. and 4:30 p.m. daily or printed from the web site at www.lickingcounty.gov.  Applications may also be submitted online or e-mailed or faxed to 740-670-5138. 

Successful candidates will be subject to Licking County’s pre-employment drug screen and background check.

Licking County is an Equal Opportunity Employer.