Central Administrative Specialist

The Central Administration Specialist Coordinates the buying of inventory from Affiliates / Third Parties and the sale of inventory through Direct Sales and to Dealers as well as assists in tracking and reporting on inventory.

Responsibilities

• Assists with the ordering of machines and loose attachments from factories and 3rd Party Vendors in line with internal order processing guidelines.
• Checks confirmation of orders for accuracy.
• Tracks incoming orders.
• Receives incoming orders.
• Creates sales orders for equipment and loose attachments.
• Submits all sales orders to management for approval.
• Acknowledges approved sales orders to the customers.
• Maintains sales administration reports and distributes these reports to other department personnel.
• Creates and maintains both electronic and paper files.
• Communicates with customers regarding order status.
• Coordinates with the shop regarding equipment readiness.
• Utilizes Share Point Project Tracker and Order Processing applications.
• Makes freight arrangements for loose attachments and equipment with assistance of Traffic department.
• Files all freight documentation in the customer folders.
• Invoices equipment and loose attachments and submits the invoices to management for approval.
• Answers customer and factory inquiries.
• Creates and maintains credits once approved.
• Backs up other Central Administration positions when required.
  
  

Competencies

• Education and Experience: A combination of related education and experience equivalent to an Associate’s degree and 2 – 4 years of experience.
• Ability to communicate with all levels of staff inside and outside the Company.
• Proficient in PC based word processing and Excel spreadsheets.
• Ability to work independently and as part of a team.
• Strong organizational skills and attention to detail, including accuracy with numbers.
• Ability to obtain and maintain a valid driver’s license and passport.
• Ability to work overtime as required.
  
  
  

Our Offer
An interesting and ambitious role in a successful international company. We offer a secure work environment with a comprehensive benefits package that includes major medical, dental and vision insurance, 401K plan with company match, paid vacation and personal days and competitive salary.
Referral Bonus: Tier IV

Have we awoken your interest? Then we look forward to receiving your online application. If you have any questions, please contact Nicole Alden.
Liebherr-America, Inc. and its US affiliates are Equal Opportunity Employers. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status or other characteristics protected by law.
If you are a California resident, please visit Liebherr USA, Co. Privacy Statement for more information regarding how Liebherr-America, Inc. and its US affiliates collect and process your personal information.
One Passion. Many Opportunities.
The company
In line with its international growth, Liebherr’s venture into the United States began in 1970. Within a couple of years, the company expanded and completed its production facilities in Newport News, Virginia, for its product line of hydraulic excavators. It was later converted into Liebherr’s manufacturing facility for mining trucks and remains home to Liebherr Mining Equipment Newport News, Co. In addition to its production facility, Liebherr markets a wide variety of products and technologies through its companies located across the United States. The companies are Liebherr-Aerospace Saline, Inc., Liebherr Gear Technology, Inc., Liebherr Automation Systems, Co., and Liebherr USA, Co., the umbrella company for 12 product segments that are positioned across the United States.

Location
Liebherr USA Co.
4800 Chestnut Avenue
23607 Newport News, VA
United States (US)

Contact
Nicole Alden
nicole.alden@liebherr.com