What are the responsibilities and job description for the Senior Executive Administrative Assistant position at life-flight-network?
The Senior Executive Administrative Assistant provides comprehensive administrative support to the Chief Executive Officer and leads the administrative support team; including direct management of executive administrative assistants.
QUALIFICATIONS :
B.S. or B.A. degree with major or minor in Business Administration or other related field is required
Minimum 5-7 years experience in an administrative support role requiring discretion, judgment, and performance of a wide range of administrative support functions is required
Proven experience in supporting senior executives and managing a team
Excellent organizational and time-management skills
Strong written and verbal communication skills with the ability to independently write, edit, proofread, and format documents such as business correspondence, presentations, charts, and other material as needed
Proficiency in Microsoft Teams & Office Suite (Word, Excel, PowerPoint, Outlook)
Ability to handle multiple tasks and projects with a high degree of accuracy and attention to detail
Strong problem-solving skills and the ability to work independently
High level of discretion and professionalism in handling confidential information
Effective interpersonal skills, including tact, diplomacy, and ability to work with all levels of staff and leadership, including external vendors / agencies / partners and their staff and leadership
Ability to take ownership of work; doing what is needed without being asked.
Above average capacity for visualizing and formulating new techniques, approaches, and strategies
Embrace proactivity and proactive behavior; change-oriented and self-initiated.
Ability to travel by personal vehicle to meeting locations, including occasional travel to other cities. Must possess a valid Oregon driver’s license and automobile in good repair. Must provide proof of auto insurance. Mileage and travel expenses are reimbursed per Life Flight Network policy.
ESSENTIAL DUTIES AND RESPONSIBILITIES :
Provides high-level administrative support to the CEO, including managing their calendar, organizing meetings, handling correspondence, and preparing reports with a focus on making optimal use of their time
Organizes and coordinates travel arrangements for the CEO and executive staff as needed
Leads the administrative support team, comprised of executive administrative assistants, department administrative assistants, and the office administrative assistant
Directly manages executive administrative assistants, ensuring they provide optimal administrative support to executives
Prepares weekly meeting agendas and takes meeting minutes as needed
Provides administrative support to the Life Flight Network Board, including organizing meetings, assisting with preparing meeting documents, and coordinating travel
Handles confidential and / or sensitive information pertinent to the company’s operation with absolute discretion
Develops, maintains, and archives Life Flight Network’s policy and procedures
Assists with special projects as assigned by the CEO and CAO, ensuring timelines are met and objectives are achieved
Prepares and edits documents, correspondence, presentation, and reports
Coordinates company and department activities and meetings within the scope of this position
Ensure the executive office operates smoothly and efficiently, maintaining high standards of organization and professionalism and developing office procedures
Operates standard office equipment such as personal computer, facsimile, copier, and multi-line telephone
BENEFITS
LFN offers competitive compensation above industry standard
Medical (Company pays for employee 100%)
Dental (Company pays for employee 100%)
Vision (Company pays for employee 100%)
Life / AD&D (Company pays for employee 100%)
Short & long term disability (Company pays for employee 100%)
401k – with 100% vested employer contribution
Multilingual Stipend
Tenure bonuses
Adoption assistance
Paid parental time off
Bereavement leave (including pets)
Tuition / Training reimbursement
Paid volunteer time
Employee Recognition Awards
A generous paid time off plan starting at almost 4 weeks a year for full time employees
Wellness Reimbursement Program
Life Flight Network Membership
Dog friendly work environment
All candidates are subject to drug screening and background investigation.
Life Flight Network is an equal opportunity employer.
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