Advancement Coordinator

/POSITION: Advancement Coordinator

/ACCOUNTABLE TO: Development Director

/CLASSIFICATION: Full Time, Salaried, Exempt

/SALARY RANGE: $48,000 - $53,000 Benefits

/ABOUT LIFE REMODELED:

Life Remodeled works with communities and organizations to create neighborhood revitalization that lasts. Our unique model repurposes vacant properties into one-stop hubs of opportunity where families can thrive. We fill these hubs with the best and brightest nonprofit organizations and facilitate collaboration to create far greater life transformation together than was previously possible alone. Together, we ensure more:

1. Detroit students perform at or above grade level in math and reading
2. Families have access to essential health and wellness services
3. Community members obtain higher-paying jobs and achieve economic self-sufficiency

/DEFINING THE OPPORTUNITY: 

The Administrative Coordinator supports our marketing and fundraising team through a variety of administrative projects. However, no previous fundraising experience is necessary, and you will not be making direct asks for money. You will go above and beyond to facilitate and organize administrative tasks related to donor and volunteer relations, database administration, and events. With unwavering dedication, the Administrative Coordinator plays a pivotal role in supporting all fundraising activities and is a driving force behind both external and internal communications, ensuring a seamless flow of information. Moreover, your involvement in special events, such as the renowned Six Day Project and Prom Remodeled, adds an extra touch of excitement and flair to the organization's endeavors.

/COMMITTED TO OUR CORE VALUES

● Community First: We prioritize the expertise, desires, and needs of students and community residents in the neighborhoods where our projects are focused. Their ideas, hopes and dreams matter most. Bottom line, no matter how awesome anyone thinks Life Remodeled projects are, they mean absolutely nothing if they don’t align with the values and ambitions of children, youth, and adults who make up the local community.

● Always Find a Way: Our annual goals are always nearly out of reach. Unforeseen circumstances happen. Things change, and we are not only flexible, but we find better solutions than ever before. Every day we are innovating and creating a future that doesn’t yet exist. There is always a way, and our team is made of those who not only believe this, but they make it happen.

● Bold Humility: If you’re only bold, you’re a jerk. If you’re only humble, you’re a doormat. Wielding the balance of these two powerful attributes is what drives Team Life Remodeled to take the form of servant leaders, who value the needs of others over our own with confidence and determination. We embrace our weaknesses and limitations, and we know we all have blind spots. Therefore, we are life-long learners who see every encounter and every challenge as opportunities to learn and grow as human beings.

/YOUR RESPONSIBILITIES

Advancement

• Process donations and prepare acknowledgment letters and other correspondence.
• Primary support for donor customer service to ensure donor stewardship and gift processing needs are handled. 
• Maintain foundation, corporation, and individual donor records.
• Support SalesForce for donor record hygiene and ensure donor data integrity.  
• Create monthly fundraising reports and dashboards and support the Philanthropy Director in the monthly reconciliation of donations.
• Support the Philanthropy Director in the stewardship of donors, including utilizing the Salesforce CRM and other prospect research tools to identify prospects for increased engagement and upgrades.
• Conduct preliminary research on prospective corporate, foundation, and individual donors.
• Support the Grants Manager in preparing materials for grants and other funding applications.
• Support all administrative details associated with volunteering, fundraising, and other events, including board and committee meetings (i.e. prepare and distribute notices, agendas, minutes, refreshments, etc.).
• Coordinate production and mailing of appeal letters.

Events and Volunteers

• Maintain guest lists, gather and prepare registration materials, and other duties as assigned for fundraising events.
• Collect and track volunteer hours for volunteer events, such as the Six Day Project.
• Organize logistics for volunteer events in collaboration with other team members.
• Input and track volunteers in the volunteer management database. 
• Input and track donors in the event ticketing system.

Communications

• Prepare media materials for distribution (i.e. copying, filing, mailing, e-mailing).
• Assemble media and donor kits for events and meetings.
• Support the Advancement team in preparing email, postal mail, social media, and other communications.
• Other duties as assigned by the Development Director to support fundraising, communications, volunteering, and event activities at Life Remodeled.

/YOU MAY BE THE IDEAL CANDIDATE IF:

• You are enthusiastic and passionate for the mission and values of Life Remodeled.
• You have 3 years of proven experience in administration and/or operations.
• You are proficient in Google Suite, Microsoft Suite, Adobe Acrobat and Database/CRM management (Salesforce preferred).
• You are highly analytical, with the ability to translate data and insights into action.
• You are committed to Diversity, Equity, and Inclusion.
• You are able to present information concisely and effectively, both verbally and in writing.
• You are able to organize and prioritize work.
• Your attention to detail is unmatched.
• You are able to work independently with little supervision.
• You have excellent interpersonal skills.
• You are a self-starter, data and deadline driven, and have the ability to multi-task with solid organizational and time-management skills.
• You thrive on great teams.

Please submit resumè and responses to these six questions to Brooke Adams, Director of Philanthropy, at diallo@liferemodeled.org. 

Questions:

1. Tell us about a time you went above and beyond in a work setting. What were the circumstances, what did you do, and why did you do it?

2. What types of data are important to a non-profit, specifically as it relates to fundraising and why?

3. What systems do you use to prioritize your work, stay motivated and ensure deadlines are met?

4. What types of work environments and teams do you thrive on? Why?

5. Collaboration and communication are vital in a non-profit environment. How have you worked with other departments or team members to meet their data needs and ensure a smooth flow of information?  

6. Retaining volunteers and donors is crucial for the success of any nonprofit organization. How do you engage and motivate individuals to ensure their long-term commitment? Can you share specific initiatives or practices you have implemented?

We are fortunate to receive many inquiries about our job postings, so we will only be able to respond to candidates who most closely match our qualifications. Thank you for understanding!