What are the responsibilities and job description for the Executive Assistant to Chief Executive Officer position at Life Science Washington?

Life Science Washington is seeking a Senior-level Executive Assistant that will provide day-to-day support to the Life Science Washington (LSW) President & CEO; provide administration for the Board of Directors and Board committees; and manage executive communications. Key Responsibilities include, but are not limited to :

KEY RESPONSIBILITIES :

Manage executive communications including drafting executive correspondence, preparing or proof-reading emails and other correspondence
Maintaining CEO’s calendar, scheduling meetings, assisting with committees and board logistics and administration including agendas and minutes.
Make CEO travel arrangements and create itineraries; prepare, review, and submit expense reports
With CEO, identify, review and track key internal / external deadlines to facilitate a timely response
Coordinate logistics and prep materials for the CEO with respect to speaking engagements or representative engagements (handling hotel, airline, car rental, expense reports, etc.).
Develop strong, trusted relationships with peer EAs and staff at members and partner companies and organizations to aid in the successful planning and execution of internal and external CEO commitments.
Support the CEO in managing all aspects of Board relations. Act as administrative liaison to the LSW Board and committees; help prepare and distribute related communications including meeting materials and logistics information, and timely fielding of inquiries.
Work with partner trade associations to coordinate CEOs involvement in committees, working groups, and meetings.
Serve as trusted partner to internal staff members and gatekeeper / project manager to CEO to help manage timely delivery of materials and projects that involve the CEO
This position reports directly to the CEO but will work closely with the senior leadership team and all staff.
Other duties as assigned

QUALIFICATIONS / QUALITIES :

Strong interpersonal skills with the ability to build relationships with stakeholders, including staff, association members, and external partners

Strong executive writing skills and ability to draft concise, action oriented executive emails directed at busy CEOs, association leaders, and political officials

Organized, agile, detail-oriented and have strong time-management and problem-solving skills

Ability to utilize tact, diplomacy, discretion and good judgement at all times, but especially when exposed to sensitive or confidential material

Desire and ability to act as a team player with a positive, constructive approach to addressing challenges and opportunities as they arise

Appropriately represent the Association and CEO to members and the public at large.

EDUCATION / EXPERIENCE :

At least five years’ professional experience working with C-suite management

Bachelor’s degree preferred in a business-related field of study

Proficiency in Microsoft Word, Excel, PowerPoint, and be technology oriented

Working conditions : This is a hybrid position, dividing time between remote work, and onsite, at our Eastlake Seattle location, currently at a minimum of at least 2 days per week.

Salary : The salary range for the Senior-level Executive Assistant is $80,000 to $91,000, commensurate with experience. LSW offers a competitive compensation package including an excellent employee benefits package.

To Apply : Provide your Resume, COVER LETTER and Writing Samples with Executive Assistant, and your Last Name in the subject line. To learn more about Life Science Washington -

Salary : $80,000 - $91,000

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