Logistics Administrator

Job Title: Impact Class Logistics Administrator

Employment Type: Full Time, 40 hours/week

Reports to: Impact Class Logistics Manager

FLSA Status: Exempt

Who We Are

LIFE SURGE is a leading company in the industry of faith-based live events and financial education programs. One of the fastest growing organizations in the country, LIFE SURGE exists to inspire, transform and equip people to build their personal impact in ways that glorify God. By annually producing 20 events and providing financial education to thousands around the nation, we do just that.

We are a team of experienced professionals who are passionate about helping people learn, grow, and connect so they may live more enriched lives. Our culture is one where we celebrate one another, individually and as a team. We look to acknowledge and reward our star performers. Let your light shine in our company!

Opportunity

We are seeking a highly organized and detail-oriented Logistics Administrator to join our team. This individual will play a crucial role in supporting the logistics department by managing administrative tasks, reconciling receipts, and providing support to logistics coordinators and other department members. The Logistics Administrator will also be responsible for assisting with any other tasks as assigned by the VP of Logistics. The ideal candidate will have excellent communication skills, the ability to multitask, and a proactive approach to problem-solving.

Responsibilities

• Provide day-to-day administrative support to the logistics department.
• Assist logistics coordinators with scheduling, tracking, and maintaining logistics schedules and shipments.
• Manage and organize logistics-related documents, ensuring accuracy and timely completion.
• Answer phone calls, emails, and other communications related to logistics operations.
• Maintain and update records in logistics management systems.
• Ensure accuracy of receipts from vendors, suppliers, and partners.
• Perform reconciliation of invoices, purchase orders, and shipment receipts.
• Investigate and resolve discrepancies between receipts and invoices.
• Coordinate with accounting and finance departments to ensure timely processing of receipts and payments.
• Provide logistical assistance to the logistics coordinators and department staff as needed.
• Assist in tracking shipments and handling logistics-related queries.
• Monitor inventory levels and communicate with the team about stock needs or shortages.
• Assist the VP of Logistics with special projects and random tasks as deemed necessary.
• Take on additional responsibilities or assignments based on departmental needs and priorities. Collaborate with various teams and departments to ensure smooth operations and continuous improvement in logistics processes.
• Assist in creating and managing Asana tasks for logistics.
• Support in maintaining a safe, organized, and efficient office environment.
• Help with preparing reports and presentations for meetings with internal or external stakeholders.
  
  

Qualifications

• High School Diploma or equivalent; a degree in logistics, business administration, or a related field is a plus.
• Proven experience in an administrative or support role, preferably within logistics or supply chain management.
• Strong attention to detail and ability to manage multiple tasks simultaneously. E
• Excellent organizational and time-management skills.
• Strong communication skills (written and verbal). Proficient in Microsoft Office Suite (Excel, Word, Outlook). Knowledge of logistics management systems or ERP software is a plus.
• Ability to work independently and collaborate effectively within a team environment.
  
  

Benefits

• Health, Dental, Vision, Life, Holiday and Paid Time Off.
• Non-corporate, casual, entrepreneurial, comfortable, fun, and proactive work environment.
• High-level performers, disciplined, and self-motivated people will do VERY WELL in this environment.
  
  

LIFE SURGE is an Equal Opportunity Employer. We value diversity and seek to empower each individual while supporting the many perspectives, skills, and experiences within our workforce. All employment is decided based on qualifications, merit, and business needs.