Accounts Payable Specialist

Responsibilities:

Duties include overseeing and supporting the daily functions of the AP team. This is a “hands-on” role including acting as a key contributor to the month-end close process and ensuring all journal entries/work-papers are completed. You will also have an active role in the documentation and implementation of “best practice” solutions. Innovative ideas are welcome.

• Performs and completes month-end close journal entries including accrued and prepaid expenses, and depreciation/amortization schedules.
• Records newly acquired fixed assets, track existing fixed assets and record accompanying depreciation journal entries.
• Processes vendor invoices accurately; ensuring proper coding, apply dates and necessary approvals.
• Ensures transactions are recorded in accordance with GAAP and provide support during financial audits.
• Initiates and processes check runs: set payments within the system, verify accuracy, and print checks.
• Reviews and analyzes monthly expenses to ensure expenses are accurately coded in the general ledger and complete for month-end financial reporting.
• Assists the CFO with monthly review of corporate credit card purchases, verifying correct general ledger coding.
• Records all cash transactions into daily cash analysis and general ledger.
• Reconciles various general ledger account and performs analysis.
• Resolves complex A/P related issues, ensuring compliance with vendor-payment terms.
• Works with external departments, vendors, and partners to resolve issues and ensure timely processing of payments.
• Monitors closely the A/P Aging, ensuring aged payables are resolved and proper review and reconciliation processes are in place.
• Maintains documented A/P best practices, identifying inefficiencies and recommending changes for review by senior management.
• Monitors the AP Mailboxes to ensure appropriate processing times and resolution of issues.
• Processes urgent A/P check, ACH debit or wire requests.

REQUIRED SKILLS:

• Ability to process 100 invoices per day and accurately assign expenses to the correct GL accounts.
• Strong knowledge of completing 3-way matches.
• Setup of W9’s and 1099 processing.
• Loading, validating, and assigning corporate credit statements.
• Proven ability to interact with all individuals within the organization and be able to communicate information to customers and vendors.
• Professional behavior: Represents the company in a reputable, ethical, and businesslike manner and complies with company operating procedures and requirements.
• Strong leadership with the ability to motivate and mentor team members.
• Ability to remain engaged and focused. Excellent communication skills. Ability to problem-solve. Attention to detail and accuracy a must.
• Must be proactive with strong customer service skills, critical thinker, problem solver, able to be resourceful, organized, and detail & team oriented.
• Proficiency with computers and Microsoft Excel, Word, and Outlook.
• Proven data entry proficiency with attention to detail and strong typing skills.
• Ability to handle various tasks simultaneously under high pressure and within demanding time constraints.
• Consistently reports for work as scheduled, on-time and ready/able to perform job responsibilities.
• Discipline to implement and follow Standard Operating Procedures.
• Team player, able to build trust and prove dependability.
• Aptitude to be cross-trained and contribute.

Nice to have requirements include:

• Experience implementing A.I. accounts payable technologies.
• Experience processing payroll.

EDUCATION AND EXPERIENCE:

• NetSuite experience required.
• Bachelor’s degree or equivalent combination of educational and professional work experience; Accounting focus preferred.
• Minimum of 1 year of accounting/finance supervisory experience with a demonstrated ability to manage, mentor and develop staff.
• 3 years of experience with general ledger and high-volume accounts payable functions.
• Proven data entry proficiency with attention to detail and strong typing skills.
• Experience with accounting or other data entry software and a high level of computer literacy.

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Disability insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Ability to Relocate:

• Elmhurst, IL 60126: Relocate before starting work (Required)

Work Location: Hybrid remote in Elmhurst, IL 60126

Salary : $20 - $25