Administrative Assistant I - COC

This position provides administrative support and assistance to the departments within the University system by answering and directing phone calls, greeting, and directing visitors; assists in data entry, ordering supplies, and other duties as requested.

Responsibilities

• Provides all aspects of secretarial support for the departmental operations, including but not limited to answering phone calls, and managing the front office.
• Greets vendors, customers, students, and other visitors in a friendly, approachable, and professional manner and ensures that they are escorted to the appropriate areas.
• Responsible for departmental mail delivery and distribution.
• Maintains supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Attends and maintains meeting minutes for departmental meetings during the Administrative Assistant II absence.
• Organizes and maintains the central filing system for the department files both electronic and hard copy.
• Responsible for opening and closing the department daily.
• Maintains neat, clean, professional appearance as directed by University policy.
  
  

Additional Duties And Responsibilities

• Assumes additional responsibilities and performs special projects as assigned by the Director/Supervisor.
• Exhibits student centeredness in performance of all job duties.
• Treats all others with respect; understands the impact of culture/background on the behavior of others; respects differences among the Life community and demonstrates inclusive behavior.
• Anticipates, listens to, understands, and responds to customer needs. Delivers work products and services to customers in a way that reflects positively upon the department and the University.