PURPOSE

To support the dean as directed to provide management and oversight of curriculum, faculty, academic policies and procedures. Responsible for assisting in and executing all administrative aspects of the administrative support function for the Dean of CGUS. Tasks will be related to the day-to-day administration operations of CGUS as well as the implementation of long-term strategic administrative management of CGUS.

ESSENTIAL JOB FUNCTIONS

• Provide leadership for implementation of various administrative components of the strategic plan of CGUS:
  • Lead and/or participate in strategic administrative plan initiatives as requested by the Dean.
  • Provide leadership on planning for administrative committees as requested by the Dean.
  • Form and guide the work of various faculty administrative task forces related to strategic administrative plan initiatives.
  • Liaise with education technology and library services to improve and serve the learning needs of current and future programs housed in CGUS.
  • Assist in the management of the CGUS budget process.
• Assist in the planning of efficient and high-quality program administration:
  • Assist in the monitoring of faculty staffing and work assignments
  • Recommend and/or implement administrative policies as needed
  • Manage on-going special projects of the CGUS Deans office.
  • Assist the Dean in keeping track of changes/updates to the Faculty Handbook, Graduate Handbook and other manuals as needed.
  • Serve as point person to coordinate commencement, convocation, semester scheduling and other administrative initiatives as assigned by the Dean.
• Assist in ensuring a strong academic experience for CGUS students:
  • Assist in the planning of regular program evaluations; synthesize data for use in periodic program reviews, policy formulation, and strategic planning
  • Represent administrative academic issues to the Dean
  • Liaise with internal units that are part of the educational process, such as Library, Information Technology, Academic Advising, Registrar and Financial Aid.
  • Serve as a resource for students to the CGUS Deans office.
• Provide administrative guidance and oversight to include:
  • Lead student outcomes assessment in collaboration with Assistant Deans and supervise collection of aggregate data for CGUS and maintain analysis of outcomes records.
  • Assist with preparation of reports necessary for programmatic and regional accreditation (i.e. ACEND, CAATE, SACS, etc.).
  • Actively promote, encourage, and support faculty development, excellence and innovative teaching.
  • Work with CGUS Assistant Deans, University Advising, Student Services and Enrollment Management to coordinate student retention efforts and enrollment management in accordance with CGUS and University strategic goals and priorities.
  • Works collaboratively with the University Academic Advising area to provide proactive and supportive academic advisement for students enrolled in CGUS programs.
  • In collaboration with the Dean, Assistant Deans, Program Coordinators, and CGUS Academic Project Coordinator make decisions regarding the cancellation of class sections based on enrollment, budget and curricular need.
  • Collaborate with Dean of On-line Education regarding development of on-line curriculum and courses.
  • Assist in the development and updating of a long-range plan for academic programming in line with the Universitys Academic Master Plan.
  • Assist in the preparation and update of materials regarding academic programs for the University catalog and other publications.
• Attend and participate in CGUS Deans meetings as scheduled.
• Address and resolve problems or other issues affecting the department such as curriculum, policies and procedures.
• Maintain departmental files. Keep faculty abreast of college and university policies and procedures.
• Work effectively with colleagues and students by practicing punctuality, respect for deadlines, collaborative problem solving and honest communication.
• Stand in for Dean when necessary.
• Attend and participate in Graduation activities.
• To teach a course from time-to-time as needed.

ADDITIONAL DUTIES AND RESPONSIBILITIES

• Assumes additional responsibilities and performs special projects as needed or requested.
• Exhibits student centeredness in performance of all job duties.
• Treats all others with respect; understands the impact of culture/background on the behavior of others; respects differences among the Life community and demonstrates inclusive behavior.
• Anticipates, listens to, understands and responds to student and other constituent needs. Delivers work products and services to students and other constituents in a way that reflects positively upon the department and the University.

Education, Training and/or Experience

• Possess an earned doctorate (Ph.D. or Ed.D.) degree in an academic discipline.
• Relevant teaching experience and scholarly achievements.
• Relevant experience in higher education administration.

Preferred Qualifications

• Experience as a department head, Dean, or other academic administrative position.
• Proven teaching record at the associate or full professional level.
• Familiarity with higher education landscape.

Knowledge, Skills, Abilities and Personal Characteristics

• Strong presentation and meeting facilitation skills.
• Exceptional writing skills and experience.
• Ability to work with and maintain confidential employee information.
• Experience in development and implementation of policies and procedures.
• Team building and supervisory skills; organizational and staff development skills.
• Able to prioritize and manage multiple projects, adhering to strict timelines.
• Strong interpersonal skills.
• High degree of initiative and independent judgment.
• Well-developed analytical and problem-solving abilities.
• Ability to develop and manage budgets.
• Appropriate multimedia and computer skills.