Accounts Receivable Specialist

Job Description

Job Title: ACCOUNTS RECEIVABLE SPECIALIST

Department: Finance

Reports To: Chief Financial Officer

FLSA: Non-Exempt

Summary

The Accounts Receivable Specialist plays a key support role within the Finance team, assisting with the management of medical billing, collections, and accounts receivable processes. This role works directly with the Revenue Manager to ensure the efficient and accurate handling of billing claims, payment collections, and account reconciliations. The Accounts Receivable Specialist also provides general support across various financial functions to ensure the organization’s revenue processes align with overall financial goals and compliance standards.

Basic Functions And General Responsibilities

• Medical Billing & Accounts Receivable: Assist with processing medical billing, ensuring accurate invoicing and timely submission to applicable and appropriate payers. Track payments and ensure collection efforts are handled timely.
• Claim Follow-Up & Payments: Support the claims follow-up process by researching payment discrepancies, contacting insurance providers, and working appropriate parties to resolve outstanding payments. Assist with rebilling and addressing claim denials as necessary.
• Collaboration with Revenue Manager: Work closely with the Revenue Manager to review billing data, track revenue forecasts, and ensure proper handling of medical claims and collections in line with program deadlines and regulatory requirements.
• Accounts Reconciliation: Assist with reconciling accounts receivable transactions, ensuring records align with actual payments and service authorizations. Support the identification and resolution of billing discrepancies or variances.
• Financial Reporting: Contribute to the preparation of financial reports, including aging reports, revenue forecasts, and collection statuses, ensuring all data is accurate and up-to-date for stakeholders.
• Cross-Department Support: Assist in coordinating with other departments to ensure billing data is accurate and processed according to deadlines. Help resolve any discrepancies between billing and program data and develop processes that support timely and accurate billing.
• Audit and Compliance: Support the finance team in maintaining compliance with regulatory and organizational standards (IRS, GAAP, DMH, etc.), assisting with audit preparation and ensuring all required documentation is available and accurate.
• General Financial Support: Provide additional support to the Finance team as needed, including helping with grants and donations processing, preparing for audits, and assisting with financial year-end and month-end closing tasks.
• Other duties as assigned
  
  

PHYSICAL EXPECTATIONS

This position requires extended periods of sitting with some periods of walking and standing. It may also require bending, kneeling, and/or stooping and climbing stairs. An individual in this position may need to drive a vehicle to resources in the community. There may be extended periods of using a computer and/or calculator.

WORKING CONDITIONS

This position operates in an office setting. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines.

Qualifications

• Undergraduate degree in Accounting or Finance preferred, or 8 years equivalent experience.
• Must have at least 2 years of Finance and/or Accounting experience.
• Experience with Medicaid and medical billing is preferred.
• Experience using Sage Intacct and Therap Financials is preferred.
• Strong verbal and written communication skills
• Must be proficient in Microsoft Excel and Outlook
• Valid driver’s license and reliable transportation
• Must Receive Seasonal Flu Vaccination
  
  

Equal Opportunity Employer