What are the responsibilities and job description for the Administrative Support Specialist position at Lifebridge Community Services?
Administrative Specialist
Join our dynamic and diverse team of professionals making an impact!
LifeBridge Community Services is a leading non-profit organization in Fairfield County committed to partnering with individuals, youth, and families to improve well-being, strengthen resilience and create a brighter future. By providing a combination of behavioral health services, youth development, and asset-building resources – as well as meals for seniors and interpreting services statewide – our impact strengthens our community. We are dedicated to building a diverse, inclusive team where employees feel a sense of belonging and are valued for their contributions and perspectives. In all our interactions, whether with clients, colleagues, or community members, we strive to be respectful, transparent, collaborative, deliberate, and impactful.
This position is responsible for providing support to the Program Director, Meals on Wheels, and the Elderly Nutrition Program serving the greater New Haven area.
Major Responsibilities:
- Perform client intake and enrollment.
- Establish and maintain client files.
- Generate daily kitchen report and fax meal counts to caterer.
- Generate and distribute driver route reports.
- Generate and fax “Missing Client Report.”
- Amend route books daily as needed.
- Oversee weekly restaurant program activity.
- Distribute daily mail.
- Inventory office supplies and order as needed.
- Interact with FSE Team and provide back up support as needed.
- Perform telephone support.
- Attend appropriate trainings and conferences.
- Assist with nutrition education activities.
- Perform Driver/Dispatcher duties as needed.
- Perform other duties as assigned.
Education and Experience Required:
- Ability to function as a member of a team.
- Possess strong organizational and people skills.
- Possess strong telephone skills.
- Ability to use computers and business machines.
- Excellent written and communication skills.
- Possess a high school diploma or GED.
- Fluency in Spanish is a plus.
- Ability to work with diverse clientele and staff.
Physical Requirements: Frequent sitting and ability to talk and hear. Frequently required to walk; use hands to finger, handle, or feel objects, tools, or controls; reach with hands and arms; stoop, crouch and kneel. The member must occasionally lift and/or move up to 25 pounds. The member will be required to travel locally by vehicle, work in an office setting sitting behind a computer, as well as interact with clients. Required to be free from communicable diseases and work closely with clients.
Expected Hours of Work: This is a full-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 4:00 p.m. Occasional evening and weekend work may be required as job duties demand.
Work Environment: This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. The noise level in the office environment is typical of any office setting/facility and ranges from low to high. May have frequent interaction with individuals in the program and community.
Salary : $17
