What are the responsibilities and job description for the CORPORATE/COMMUNITY EVENT SPECIALIST position at LifeBridge Health?
Job Summary : Manages LifeBridge Health's image through special events, coordination with in-house catering, and community relations. This position is responsible for designing, organizing, and executing various LifeBridge Health corporate and community outreach events while ensuring all events and programs align with LifeBridge Health's mission and goals.
Event Planning & Execution Tasks :
Plans, organizes, and executes a wide range of corporate and JCC-partnership events, including board meetings, employee celebrations, fundraising galas, health initiatives, and community outreach programs.
Manages all event logistics, including venue selection, catering, dcor, A / V requirements, and scheduling.
Develops and adheres to event budgets, ensuring cost-effective planning without compromising quality.
Coordinates with internal stakeholders, vendors, and community partners to ensure smooth event execution.
Collaborates with clients to understand their event objectives, target audience, budget, and desired theme, creating a detailed event plan that meets their expectations.
Researches and negotiates contracts with suitable venues based on event requirements, capacity, and budget constraints.
Identifies and manages relationships with vendors including caterers, audiovisual providers, entertainment, decorators, transportation services, and other relevant suppliers
Collaboration and Stakeholder Management Tasks :
Serves as the primary liaison between LifeBridge Health and the JCC for joint event initiatives, fostering strong partnerships and collaboration.
Works closely with senior leaders, including hospital presidents and organization leaders, to ensure alignment with organizational goals and branding.
Communicates effectively with cross-functional teams to gather input, assign roles, and ensure the success of events.
Works with various facilities team members on management of cross-marketing posters, required signage, and displays for boards and leadership across the whole of LifeBridge.
Creativity and Innovation Tasks :
Conceptualizes and implement unique event themes and experiences to engage participants and leave lasting impressions.
Stay informed about industry trends and incorporate innovative ideas into event planning.
Administrative and Operational Duties Tasks :
Manages all event logistics including registration, speaker coordination, attendee management, transportation, and on-site setup.
Ensures compliance with organizational policies, safety standards, and regulations.
Maintains detailed records of event planning and outcomes for future reference and improvement.
Develops and adhere to a comprehensive event budget, tracking expenses and allocating funds effectively across different aspects of the event.
Collaborates with marketing teams to promote the event through various channels, including email campaigns, website updates, and social media.
Evaluates the event's success by collecting feedback, analyzing data, and preparing detailed reports to identify areas for
Oversees the event on-site, ensuring all elements run smoothly according to the plan, addressing any issues that may arise, and maintaining communication with all stakeholders.
Customer Service Demonstrates professionalism in all aspects of this role. Tasks :
Communicates effectively with LifeBridge Health leadership board leadership and staff.
Demonstrates effective oral and written communication. Communicates with respect and dignity.
Demonstrates a consistent reputation of credible judgments and actions.
Requirements : Bachelor's degree in Marketing / Comunications preferred. 2-3 years in a professional marketing / coordinator role required.
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