What are the responsibilities and job description for the Document Management Specialist position at Lifelancer?
About the job Document Management Specialist
Job Title : Document Management Specialist
Job Location : California, USA
Job Location Type : Remote
Job Contract Type : Contract
Job Seniority Level :
Innova Solutions has a client that is immediately hiring for Document Management Specialist.
Position type : Fulltime - Contract
Duration : 12 months (potential for extension to 3 years)
Location : 100% REMOTE
As Document Management Specialist , you will :
Job Description : The ideal candidate for this role is an organized and detail-oriented professional with experience in document control and project coordination, preferably within regulated environments like the pharmaceutical or biotech industries. They should have strong skills for effective collaboration with subject matter experts, be proficient in Office 365 (Word, Excel), and ideally have experience with Veeva Vault, Smartsheets, SharePoint, and learning management systems (LMS). Adaptability is key, as they must be willing to follow Client's specific procedures and standards, leaving behind previous methods. This candidate should be comfortable managing multiple projects, ensuring timelines are met, and maintaining high accuracy in documentation. A commitment to training and ongoing improvement over several months is essential to reach full proficiency in this complex, regulated role.
- Candidate needs to be able to manage multiple moving parts in a
- controlled document environment
- Must be able to stick to deadlines / maintain timelines etc / (PM related qualities but this is not a PM role).
Development of regulated or process documents with the ability to deliver high quality documentation including technical writing. The primary responsibilities may include, but are not limited to the following :
Management of R&D process documentation per required process (e.g. Standard Operating Procedure [SOP] on SOPs) in accordance with agreed timelines and in adherence with format, content and style guidelines, giving consideration to usability and ensuring accuracy, consistency and quality. Development and facilitation of the creation and / or revision of materials such as SOPs, Work Instructions, and related business process documentation in conjunction with Subject Matter Experts. Note : these activities will usually take place virtually and across different time zones. Liaison with other members of the Quality, Compliance, Learning & Performance group (e.g. Business Process Modelers) and also the business (e.g. Business Process Owner, Document Owner, Authors, Subject Matter Experts). Management of documents via the established R&D Document Review process using the electronic document repository (Veeva - CDOCs). Track and provide regular updates to Smartsheet project plan and to key Points of Contact. Requirements include : Experience in developing regulated or process documents with the ability to deliver high quality documentation including technical writing. Strong project management and organizational skills. Ability to work independently and as a team player, demonstrating excellent collaboration and people management skills, preferably to include experience in influencing and negotiation. Experience in leading virtual teams within different regions and cultures.
Experience of electronic clinical trial / SOP / document management systems (e.g., Veeva). Good working knowledge of Microsoft Word 3 years experience preferably in R&D / pharmaceutical industry, with knowledge of quality and compliance.
Other duties as assigned for duration of contract.
Qualified candidates should APPLY NOW for immediate consideration! Please hit APPLY to provide the required information, and we will be back in touch as soon as possible.
Thank you!
Lailun Sheikh
Phone : 412-763-1477
PAY RANGE AND BENEFITS :
Pay Range
Benefits : Innova Solutions offers benefits( based on eligibility) that include the following : Medical & pharmacy coverage, Dental / vision insurance, 401(k), Health saving account (HSA) and Flexible spending account (FSA), Life Insurance, Pet Insurance, Short term and Long term Disability, Accident & Critical illness coverage, Pre-paid legal & ID theft protection, Sick time, and other types of paid leaves (as required by law), Employee Assistance Program (EAP).
ABOUT INNOVA SOLUTIONS : Founded in 1998 and headquartered in Atlanta, Georgia, Innova Solutions employs approximately 50,000 professionals worldwide and reports an annual revenue approaching $3 Billion. Through our global delivery centers across North America, Asia, and Europe, we deliver strategic technology and business transformation solutions to our clients, enabling them to operate as leaders within their fields.
Recent Recognitions :
Website :
Innova Solutions is an Equal Opportunity Employer and prohibits any kind of unlawful discrimination and harassment. Innova Solutions is committed to the principle of equal employment opportunity for all employees and to providing employees with a work environment free of discrimination and harassment on the basis of race, color, religion or belief, national origin, citizenship, social or ethnic origin, sex, age, physical or mental disability, veteran status, marital status, domestic partner status, sexual orientation, or any other status protected by the statutes, rules, and regulations in the locations where it operates. If you are an individual with a disability and need a reasonable accommodation to assist with your job search or application for employment, please contact us at or (770) 493-5588. Please indicate the specifics of the assistance needed. Innova Solutions encourages all interested and qualified candidates to apply for employment opportunities. Innova Solutions (HireGenics / Volt) does not discriminate against applicants based on citizenship status, immigration status, or national origin, in accordance with 8 U.S.C. § 1324b.
The company will consider for employment qualified applicants with arrest and conviction records in a manner that complies with the San Francisco Fair Chance Ordinance, the Los Angeles Fair Chance Initiative for Hiring Ordinance, and other applicable laws
Lifelancer ( ) is a talent-hiring platform in Life Sciences, Pharma and IT. The platform connects talent with opportunities in pharma, biotech, health sciences, healthtech and IT domains.
For more details and to find similar roles, please check out the below Lifelancer link.
Salary : $38 - $42
