Temp to Perm Administrative Assistant

Job Summary

Perform administrative support and secretarial duties of a complex and confidential nature to relieve supervisors of clerical and administrative responsibilities.

Principal Duties and Responsibilities

• Perform general office duties.
• Answer, screen, and facilitate incoming telephone calls, and respond independently when appropriate.
• Prepare detailed correspondence, reports, and presentations as directed.
• Maintain supervisor's schedule, calendar, and schedules appointments or meetings as directed.
• Record, transcribe, and distribute meeting minutes.
• Facilitate arrangements for meetings, programs, and events.
• Sort, open, and prioritize mail and respond to routine requests.
• Compile and facilitate the approval of documents such as check requests, purchase orders, and expense reports.

Job Specifications

• A high school diploma or equivalent is required.
• A minimum of two to three years of relevant job experience is required.
• The ability to take initiative, multi-task, and meet deadlines is essential.
• Strong verbal and written communication skills are necessary.
• Knowledge of Microsoft Office or comparable computer program with typing ability of 50 wpm is required.
• A professional appearance and demeanor are expected.
• The ability to exercise discretion and deal with information in a confidential and sensitive manner is required.
• Participation in quality assessment performance improvement (QAPI) activities is required.

Working Conditions

A pleasant and comfortable work environment is provided. Routinely works customary hours, although deadlines may require extended working hours.

TB Risk Classification: Low / OSHA Classification: Low