Administrative Support Specialist

Description

Job Summary:

Lifelong is seeking a professional, friendly, and organized Administrative Support Specialist to join our team. This role will be the first point of contact for welcoming visitors to our new Georgetown Yards location and administratively supporting its Executive Team. The ideal candidate will have excellent communication skills, strong attention to detail, and the ability to manage multiple tasks simultaneously. The Administrative Support Specialist will play a key role in supporting administrative functions and creating a positive impression for everyone who enters the office.

Qualifications

Essential Duties:

• Greet visitors at Lifelong’s new Georgetown Yards administrative and kitchen/warehouse facility and connect them with the appropriate person
• Support projects and initiatives of Executive Team members including but not limited to scheduling meetings, making occasional travel arrangements, and tracking project timelines
• Attend necessary meetings with members of the Executive Team to record meeting minutes and follow-up action items as needed
• Prepare board-related materials and coordinate board meetings and Executive Team retreats as requested
• Order and manage office supplies, ensuring stock levels are maintained
• Coordinate with Facilities on office maintenance, repairs, and cleanliness
• Handle office correspondence (email, mail, phone calls)
• Assist with meeting preparations and presentations as requested
• Provide building tours on occasion
• Other duties as assigned

Required Skills/Abilities:

• Proven ability to handle confidential information and sensitive situations with discretion
• Strong organizational and time management skills, with the ability to multitask and prioritize effectively
• Flexibility and adaptability in a complex, revolving environment
• Positive attitude, strong work ethic, and ability to work under pressure
• High level of attention to detail and accuracy
• Self-motivated, takes initiatives, quickly assess issues, and presents solutions
• Open to feedback and willingness to learn

Education and Experience:

• Bachelor’s degree or equivalent work experience
• Minimum of five years of experience in administrative support

Work Environment:

• This role is an on-site position
• All staff are currently required to provide proof of full COVID-19 vaccination prior to hiring. The use of personal protective equipment to prevent exposure to COVID-19 may be required in the future should exposure warrant it

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About Lifelong:

Lifelong is a community health organization committed to removing barriers to health with relentless compassion so that no one faces illness and injustice alone.

We lead with heart. Our respect for people drives our mission. For 40 years, Lifelong has fought health inequities so that everyone can have the opportunity to thrive. Our comprehensive services include food and nutrition, healthcare navigation, aging and disability support, and connection to housing and other vital resources.

We are looking for passionate, dedicated people to join our talented team and make real, meaningful changes in the daily lives of those living with chronic and life-threatening illnesses in their community. Lifelong offers exceptional benefits, including paid time off, medical and dental coverage in addition to a balanced work-life integration.

Don’t meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single qualification. At Lifelong, we are dedicated to building a diverse, equitable, inclusive and authentic workplace, so if you’re excited about this role but your experience doesn’t align perfectly with every qualification in the job description, we encourage you to apply anyways. You may be just the right candidate for this or other roles.

EEO Statement:

Lifelong is committed to creating an accessible, supportive environment and experience that recognizes diversity and cultural competence as integral components of what we do.

We are an Equal Employment Opportunity Employer and as such, we do not discriminate based upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as a protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

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DISCLAIMER: INTENT AND FUNCTION OF JOB DESCRIPTIONS

Job descriptions are not intended as and do not create employment contracts. The organization maintains its status as an at-will employer. Employees can be terminated for any reason not prohibited by law.

Job descriptions assist organizations in ensuring that the hiring process is fairly administered and that qualified employees are selected. They are an integral part of a compensation system, effective performance review system, related promotion, transfer, layoff, etc. decisions.

All descriptions have been reviewed to illustrate the job functions and basic duties, in addition to peripheral tasks or that could generally be considered as other duties as assigned.

In no instance, however, should the duties, responsibilities and requirements be interpreted as all-inclusive. Additional functions and requirements may be assigned by supervisors as deemed appropriate. Requirements, skills and abilities included have been determined to illustrate the minimal standards required to successfully perform the positions.

Salary : $24 - $34