Sr Staff Accountant - Accounts Payable

The Senior Staff Accountant – Accounts Payable is responsible for ensuring all accounts payable activities are completed timely and accurately with respect to established deadlines. Activities include, but are not limited to, review, processing and timing of all accounts payable, invoice data entry, check processing and account reconciliation. Additionally, prepares and maintains sub ledgers, ensures regular 1099 tax filing, executes special projects, and maintains up to date AP records and files. Engages in providing professional customer service, with knowledge of the organ donation process to medical professionals and donor families to resolve billing or accounts payable inquiries and discrepancies.

As a Senior Staff Accountant, you'll advance our life-saving work by performing the following job responsibilities:

Responsible for executing the processing of accounts payable transactions in an effective, timely and accurate manner.

• Oversees payables and performs detailed data entry, routing invoices through accounting program for review and approval following and maintaining accounting control procedures, ensuring the integrity of the data entered the accounting software system.
• Executes timely and accurate payment of all invoices following established guidelines. Accurately prepares and distributes (AP) payments, ensures that all checks or other payments with Extend Amex or ACH are accounted for and that the total amount of accounts payable payments agrees with the invoices due to be paid.
• Maintains AP inbox for vendor invoices and customer service.
• Processes annual 1099s in accordance with IRS guidelines. Manages IRS-FIRE program for 1099 submission.
• Manages hospital and clinical billing process for donation. Responsible for creating and sending Hospital Donor notification letters and bill adjustment letters to appropriate customers within appropriate time of receiving finance record. Allocate hospital bills, review medical coding of clinical and hospital bills for appropriateness and accuracy. Ensures allocation is in compliance with CMS guidelines. Enters bills for processing into the accounting program. Manages clinical bill processing with 3rd party. Manage external relationships with hospital patient accounts and Donor Care Unit
• Manages the American Express V-Card program, ensures compliance with purchasing policy, data entry and monthly reconciliation.
• Ensures appropriate organ, eye or tissue allocation in accordance with Medicare requirements.
• Performs and oversees monthly accruals for expenses and prepaid subledger.
• Engages in proper accounting controls, organization and maintenance of all accounting records per regulatory and LifeSource guidelines.
  
  

Demonstrates a professional level of compassion, understanding and consideration in responding to AP inquiries.

• Executes professional, problem solving, solution-oriented communication when engaging with hospital representatives, vendors or donor families regarding billing and invoicing discrepancies.
• Ensures effective, efficient and timely customer service and resolution process on all payment discrepancies and inquiries.
• Establish general knowledge of the organ, eye and tissue donation process to respond with care and compassion to donor family billing inquiries.
  
  

Partners with the finance team on maintaining effective working relationships with vendors as well as engaging in departmental process improvement and innovation initiatives.

• Maintains up to date vendor contacts for finance team.
• Enhances vendor relationships by engaging in appropriate problem solving, including identifying methods of increasing services and decreasing costs.
• Produces high-quality processes and procedures documentation that is appropriate for its intended audience and modifies existing documentation for changes, additional features or enhancements.
• Assists manager in the budget process, Medicare cost report, year-end audit and other special projects.
  
  

Qualifications

• Requires a combination of education and experience equivalent to 11 years of previous accounting and accounts payable (AP) experience.
• Excellent desktop computer skills with proficiency in Microsoft office, spreadsheet applications and Accounting Software systems and 10 key processing.
• Strong math skills, high level of accuracy, efficiency, attention to detail and excellent verbal and written communication skills.
• Must be an organized, self-starter who can operate with minimum supervision, problem-solving and time management skills
• Previous experience with CPT coding or processing of medical related invoices preferred.
• Purchasing or inventory management system experience desirable.
• Experience in documenting, automating, and optimizing accounts payable processes is highly desirable.
  
  

Please note: this role is hybrid on-site in Minneapolis, MN.

Projected offer range: $76-90k, based on relevant experience.

Why Join LifeSource

At LifeSource, we’re relentlessly pursuing a day where those in need of a life-saving or life-enhancing organ, eye or tissue transplant receive that gift. By joining the LifeSource team, you will have the chance to positively impact your neighbors in Minnesota, North Dakota, South Dakota and Wisconsin – maybe someone in your very own community.

Since 1989, the LifeSource team has worked with our regions’ diverse communities to break down barriers to donation. Bringing a rich diversity of perspectives and experience to our organization at all levels strengthens our ability to serve our community and fulfill our mission. Our values embody how we engage in our work - accountability, adaptability, trust, growth mindset, and kindness. More information on our continued work toward diversity, equity, and inclusion can be found on our website.

We set our team up for success by providing comprehensive on-boarding, as well as on-going personal and career development. Team members are offered traditional benefits such as health, vision, dental, and life insurance, generous PTO, and 401k matching. We also support our team through non-traditional benefits such as tuition reimbursement, resiliency coaching, and HSA employer contributions.

LifeSource is committed to creating a diverse, inclusive and welcoming workplace with opportunities for all talent to thrive. We are an equal opportunity employer and strongly encourage BIPOC, LGBTQIA , veterans, persons with disabilities, members of marginalized communities, and non-traditional applicants to apply.