HIM Tech II - Medical Records - 005

LifeStream is a behavioral health and social services organization that provides high-quality treatment, education, care management, rehabilitation, child welfare, primary care and homeless services to children, adolescents, and adults. Located in Central Florida, LifeStream primarily serves the residents of Lake, Citrus and Sumter Counties, with additional programs located in Orange, Marion, and Hernando Counties.

HIM TECH II - MEDICAL RECORDS - 005

JOB SUMMARY: The HIM II is the front-line in protecting and releasing the records of individuals served by LifeStream.  This position directly impacts those served by reducing their stress and increasing confidence in LifeStream through the proper securing and expediting of records.

ESSENTIAL FUNCTIONS & RESPONSIBILITIES: 

• Data entry, answering phones, ordering supplies, sorting mail, filing, pulling charts, putting charts away, understanding of receipt of subpoena protocols
• Assisting people with record requests and other HIM functions

• Specialized Functions: Depending on the Health Information Technician position, the employee will have specialized functions in auditing, record releases, warehouse management, or other aspects of the Health Information Management process.  Due to the nature of the field of Health Information Management, through changes in regulatory guidelines or program structure, specializations will evolve over time and responsibilities will change.

Auditing:

• Final Record Audits: chart audits, completing audit spreadsheet, state packets, discharge summaries, developing signature audit deficiency spreadsheet
• Internal Auditing: Inpatient billing requests, flagging charts, chart auditing, log/look up/sort incoming communication; mail, faxes, pcp records, disability questionnaires to Lake Academy

Hospital Based:

• Initial audit/break down charts post discharge
• Prep discharge packets for billing; focus on labs drawn for consumer ensuring copies are in the packet, print labs as needed
• Random open patient chart audits

Record Management:

• Cataloging boxes for storage, utilizing record box database, prepping for annual destruction of boxes
• Repeated heavy lifting of boxes onto and down from shelving units

Record Releases:

• Revenue Record Releases: pre-bills, report non-immediate to Custodian of Records, documentation of completed requests, check for posted payments, end of month billing spreadsheet and hospital dashboard
• Non-Revenue Records Releases: update non-revenue spreadsheet, prepare state packet

Chart Assembly Management:

• Retrieve loose filing and consumer discharged packets from hospital, run daily admission and discharge, admissions daily spreadsheet,
• Assembly of patient records, loose filing, auditing prep
• Practitioner deficiency spreadsheet and log in packets

• Participate consistently in all in-service training programs
• Ability to successfully complete initial and annual Techniques for Effective Aggression Management (TEAM) physical restraint training and verbal de-escalation training as required for position requirements
• The ability to comply with the regulations requiring a workplace of dignity and respect and equal employment opportunity compliance
• The ability to work collaboratively with others and to accept constructive criticism from supervisors and managers
• Willingness to abide by the company’s published rules and regulations
• Any other duties as assigned by Leadership
• Must be able to assure confidentiality while maintaining open lines of communication as defined by HIPAA and other related regulations. 
• Must have the ability to prioritize and identify potential and actual issues relating to the securing, preparation, and releasing of records and solve or refer to the appropriate individual. 

ESSENTIAL SKILLS: 

• A successful Health Information Technician is motivated by the goal of enhancing the experience of individuals served by LifeStream while adhering to a strict code of ethics.
• They are competent in the use of computers, working in systems, learn quickly, how to prioritize appropriately within a system, meeting deadlines, and enjoy a process-oriented atmosphere and being part of a productive team.
• High School Diploma or equivalent required
• Associate degree preferred

EDUCATION & EXPERIENCE 

• Minimum of Three (3) year experience in a customer service or clerical setting with exposure to a record-keeping function required
• Minimum of Three (3) years’ experience in an information management setting required
• Experience in a Health Information Management specialty preferred

TRAINING & DEVELOPMENT:  Completes all requirements according to Individual Training Plan within the first six months of hire and annually. Other training and/or professional trainings/ certifications.

CHECK OUT THESE GREAT BENEFITS!

• Health/Dental/Vision Insurance 
• Short Term Disability 
• Pension Plan 
• 403(b) 
• PTO over 4 weeks your 1st year! 
• Flexible Work Schedules 
• Shift and Weekend Differentials 
• And More! 

Quick Apply or through LifeStream's Website: 

https://secure3.entertimeonline.com/ta/6030993.careers?CareersSearch            

LifeStream is an equal opportunity employer and does not discriminate against any applicant based on age, citizenship, color, covered veteran status, disability, gender identity, genetic information, marital status, race, religion, sex, sexual orientation, or other protected status in accordance with applicable federal, state, and local laws.