Buyer I

POSITION SUMMARY

A Buyer I plays a crucial role in procuring materials, supplies, and services at the most favorable terms for the organization. This involves qualifying vendors, evaluating bids, negotiating prices and terms, and ensuring quality standards and timely deliveries.

This position requires close collaboration with the Planning team to ensure raw materials are available to meet production schedules and forecasted demand. Additionally, it involves advising on delays that could jeopardize ship dates, placing orders for non-inventory supply items, handling shipments, and updating purchase orders.

Job Duties and Responsibilities:

• Identify and source materials and miscellaneous non-inventory items for various departments.
• Create and place purchase orders with vendors in a timely manner to avoid out of stocks.
• Ensure confirmations for purchase orders are received in a timely manner.
• Review confirmations received and update purchase order information with any changes from vendors.
• Track purchase orders and ensure timely delivery.
• Alert the Director of Supply Chain Management of any problems with purchase orders placed.
• Collaborate with the planning team and Account Management to ensure raw materials are available to meet production schedules and forecasted demand.
• Schedule shipments for purchase orders placed and work with freight carriers on freight cost and scheduling.
• Provide Accounting with copies of purchase orders along with shipping charges for each purchase order placed.
• Run open order reports weekly to ensure no purchase orders are late.
• Work closely with the quality assurance (QA) team to ensure all raw materials meet regulatory standards and company specifications.
• Manage any non-conformance issues with suppliers, ensuring timely resolution of quality or delivery problems.
• Work with Accounting on payable issues typically when purchase orders do not match invoices.

Qualifications:

• High School Graduate or equivalent preferred.
• Minimum of 2-4 years of experience in consumer packaged goods.
• Proficient in Microsoft Office Suite.
• High attention to detail and strong organizational skills.
• Excellent written and verbal communication skills.
• Ability to communicate effectively with vendors, customers, staff, and management.
• Ability to understand and follow written and verbal instructions.
• Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.

Physical Demands and Working Environment:

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job functions.

Typical Working Environment: Work will be primarily in a temperature-controlled office area.

Equipment Used:

• Office Equipment: Computer, Keyboard, Copier, Fax Machine, Calculator, 10-Key.
• Communication Equipment: Cell Phone, Landline Phone.

Essential Physical Tasks:

• Modest walking, standing, and bending.
• Sitting for prolonged periods of time.
• Frequent and extended periods of looking at a computer screen and typing on a keyboard or 10-Key.
• Frequent cellphone or landline use.
• Lifting and carrying up to 25 pounds.
• Vision abilities include close vision, distance vision, and ability to adjust focus.