Administrative Assistant- Residential Services

Program:

Residential Services

SUMMARY: Assists the Chief Program Officer (CPO) and Senior Leadership staff by providing administrative, clerical, and support services. Assumes responsibility for coordination and completion of various administrative, support functions and special events as assigned. Supervises Residential Services Program Secretaries

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned:

1. Assumes responsibility for the completion of various administrative responsibilities assigned by the Chief Program Officer
2. Assures confidentiality of all communications, oral and written, including, but not limited to, budget information, personnel, policy and consumer related matters.
3. Coordinates and maintains the schedule for the CPO as needed. Maintains calendar of prospective meetings and events and advises CPO.
4. Responsible for writing, coordination and distribution of the Agency's newsletter.
5. Initiates and executes correspondence. Transcribes, edits, copies, and distributes meeting minutes and other files and/or records for the CPO and/or others, as assigned.
6. Plans and/or assists with operations/agency sponsored special events.
7. Assists with general office management by performing duties such as supervision of assigned office personnel, ordering supplies, coordinating purchases and assuring proper maintenance of office equipment.
8. Provides supervisory oversight to assigned Program Secretaries and provides guidance and feedback as needed but no less than annually through completion of the performance appraisal.
9. As needed, must be able to drive and travel local, using personal vehicle to various agency and community locations
10. Provide coverage to the Executive Assistant to the CEO during their absence
11. Performs all other relevant duties as assigned

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Any combination of education and experience, which demonstrates the abilities and knowledge for successful performance, will be considered.

EDUCATION and/or EXPERIENCE: High school diploma and a minimum of 5 years of increasing clerical/administrative responsibility, two of which must have been in an administrative assistant role. College-level course work may be substituted for up to two years of administrative office experience. Must be proficient in computer programs including but not limited to Word, Excel, PowerPoint, Microsoft Office and Access.

Salary: $20- $24 per hour

Commensurate based on experience.

Location:

Rochester, NY - Chili Complex.

Hours:

40 hours per week.

Schedule:

Monday - Friday, 8:00am - 4:30 pm.

Salary : $20 - $24