What are the responsibilities and job description for the Accounts Payable Specialist position at Lifetime HOA Management?
Manager Position: Managing Accounts Payable Assistants
Job Summary: We are seeking a detail-oriented and organized Accounts Payable Specialist to join our finance team. This role is responsible for managing all aspects of the accounts payable function, including transaction processing, account reconciliation, accurate financial records and payment oversight. The ideal candidate will have strong accounting skills, excellent problem-solving skills, thrive in a fast-paced environment, proficiency with accounting software, and experience with banking platforms, ensuring the efficient handling of company payments on time, and financial records.
Key Responsibilities
- Process invoices and ensure proper coding to general ledger accounts.
- Process and execute all accounts payable transactions, including invoices, expense reports, and vendor payments, ensuring accuracy and timeliness.
- Review and verify invoice accuracy, matching purchase orders and receipts.
- Prepare and process weekly payment runs, including checks, ACH transfers, and wire payments.
- Maintain accurate, organized, and up-to-date financial records for all accounts payable transactions and documentation.
- Ensure compliance with company policies, procedures, and applicable laws.
- Assist with month-end closing tasks, including accruals and reporting.
- Collaborate with other departments to address and resolve payment-related issues.
- Monitor and track early payment discounts to optimize cash flow.
- Support audits by providing required documentation and explanations.
- Process and execute all accounts payable transactions, including invoices, expense reports, and vendor payments, ensuring accuracy and timeliness.
- Reconcile vendor and customer accounts, promptly identifying and resolving discrepancies or issues.
- Monitor and follow up on overdue accounts, working closely with internal departments and external clients to ensure timely payments.
- Assist with month-end and year-end closing activities, ensuring all payable transactions are properly recorded and reconciled.
- Collaborate with other departments, such as billing, collections, and finance, to resolve queries and ensure smooth operations.
- Oversee banking platform activities, including check issuance and transfer processes, ensuring compliance with company policies and banking regulations.
- Continuously review and improve accounts payable processes to increase efficiency and accuracy.
Qualifications and Skills
- Associates degree in accounting, Finance, or a related field preferred.
- 2 years of experience in accounts payable, financial reporting, and audit preparation.
- Proficiency in accounting software (e.g., QuickBooks, NetSuite, or SAP) and MS Office.
- Strong attention to detail and organizational skills.
- Excellent communication and problem-solving abilities.
- Ability to manage multiple tasks and meet deadlines in a fast-paced environment.
- Ability to manage
- Knowledge of general accounting principles and applicable regulations.
Why Join Us?
- Competitive salary and benefits package.
- Supportive and collaborative team environment.
- Opportunities for professional growth and development.
Note: This job description is intended to provide an overview of the duties and responsibilities of the role. Additional tasks and responsibilities may be assigned as necessary.
Physical Setting:
- Office
- In-Person
Schedule:
- 8 hour shift
Monday to Friday: 8:00am - 5:00pm
If you are a proactive and dedicated professional with a passion for accounting and finance, wed love to hear from you!
To Apply: Please submit your resume and a brief cover letter