Production Administrative Coordinator

Lifetime Home Remodeling is expanding into Southern California, and we are looking for a highly organized and detail-oriented Production Administrative Coordinator to support our new San Diego operations. This role plays a critical part in supporting our Operations team, ensuring seamless coordination between field employees, subcontractors, and senior leadership. This is a fast-paced position that requires strong attention to detail, problem-solving skills, and an understanding of operational best practices.

This role reports directly to the Operations Manager and is an integral part of the Operations team, focused on optimizing workflows, ensuring compliance, and increasing operational efficiency. If you thrive in high-energy environments and enjoy working cross-functionally to enhance operational success, this is the perfect opportunity for you!

What’s in it for You?

• Competitive Salary: $55,000 - $75,000 annually
• Comprehensive Benefits: Full benefits package including health, dental, vision, short-term and long-term disability, and wellness benefits such as ClassPass
• 401(k) with Company Match: Offering competitive company matches for your financial future
• Paid Time Off: Generous PTO policy to maintain work-life balance
• Growth Opportunity: Be part of our first expansion into San Diego and play a key role in shaping the future of our operations

Responsibilities

• Job Backlog Management: Maintain and update job backlogs, providing regular reports to senior leadership
• Cost Analysis: Review job costing reports and provide insights to the Director of Operations
• Accounts Receivable & Collections: Supervise A/R accounts, track outstanding balances, and assist with collections and payment deadlines
• Compliance & Regulatory Standards: Ensure licensing, permits, background checks, installer insurance audits, and EPA regulations are met
• Operations Support: Work with the Operations Support Administrator to maintain Retail Program portals
• Project Oversight: Follow up with Project Managers to track job statuses, outstanding balances, and collections efforts
• Expense & Revenue Reports: Maintain Home Depot receipts, review expenses, and submit weekly reports to accounting
• Financial Reporting: Submit revenue reports, review accounting reports for accuracy, and prepare quarterly lead reports for potential audits
• Task Management & Compliance: Review production tasks and ensure all outstanding activities are completed for regulatory and internal compliance

Qualifications

• Experience: 3-5 years of experience in operations support, finance, or administrative coordination
• Technology Skills: Proficiency in Microsoft Office, CRM systems, and price quoting software
• Problem-Solving Abilities: Strong ability to multi-task, prioritize tasks, and resolve issues effectively
• Education: Bachelor's degree preferred
• Attention to Detail: Ability to accurately enter and manage data in a timely and organized manner

Physical Requirements

• Work in an interior office environment
• Extended periods of sitting and working on a computer

Join Us

As Production Administrative Coordinator, you will play a key role in the launch and success of our San Diego operations, ensuring operational efficiency and compliance while providing top-tier support to our growing team.

This is an exciting opportunity to be part of Lifetime Home Remodeling’s expansion into Southern California, helping to establish and streamline processes in a brand-new market!

Apply today and be part of a company that values efficiency, innovation, and excellence in home remodeling!