Contracts and Billing Specialist

Job Title: Contracts & Billing Specialist

Department: Business Office

Mission: Advocacy • Empowerment • Opportunity

Summary:

Coordinates billing and maintains accounts receivable records by performing the following duties. Complies with all principles of Human Rights, D.P.P.C., Department of Developmental Services, the Division of Medical Assistance and all other applicable funding regulations as adhered to by Lifeworks.

Essential Duties and Responsibilities (Other duties may be assigned):

• Prepares and completes billing to DDS contracts for agency programs on a monthly basis.
• Prepares/monitors monthly spreadsheets tracking units and funding used for Lifeworks DDS contracts
• Serves as backup for billing and posting for Day Hab, AFC, and Harbor Programs.
• Supports the billing processes of LES programs.
• Supports reconciliation of A/R accounts on a monthly basis.
• Prepares Trial Balance and Monthly reports for Contract Sales.
• Maintains all files for Accounts Receivable records.
• Prepares and mails monthly statements for Client Fees and contacts all overdue accounts to collect funds.
• Updates contract trackers and supports communication with all pertinent agency staff.
• Assists the Contract Billing Manager to prepare all contracts when amendments are required.
• Books Accounts Receivable transactions for DDS contracts and other items assigned.
• Assists the Contract Billing Manager in maintaining and communicating about all billing guides, procedures, and updates.
• Assists with related special projects as required.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience:

College degree and/or five years’ related experience and/or training; or equivalent combination of education and experience primarily in accounting/billing processing . Strong computer skills including spreadsheet/database management and MS Office suite including Excel, Word and PowerPoint. Great Plains and MAC experience a plus.

Language Skills:

Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. Ability to write and proofread routine reports and correspondence. Ability to speak and present effectively before individuals or employees of an organization.

Mathematical Skills:

Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages. Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rate, ratio, and percent and to draw and interpret bar graphs

Reasoning Ability:

Ability to solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form.

Vehicle/Travel:

Requires a legally insured and inspected automobile for use to be presented at work and available for use during working hours. If the program has an agency vehicle, staff are expected to drive it as needed.

Certificates, Licenses, Registrations:

Valid and current driver’s license from the state of residency.

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is regularly required to talk or hear. The employee frequently is required to stand; walk; sit; and use hands to handle or feel. The employee is occasionally required to reach with hands and arms. The employee must occasionally lift and/or move up to 50 pounds. Specific vision abilities required by this job include ability to adjust focus.

Work Environment:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

The noise level in the work environment is usually moderate.

Disclaimer:

This job profile identifies the general duties and minimum level of skills required to perform this job. It is not intended to represent a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned. The employee can be responsible for all other duties as assigned by supervisor. Employment at Lifeworks is on an at-will basis. This means that the employee or employer may terminate employment at any time, for any reason or for no reason and with or without prior notice. Nothing in this job description or employee handbook creates an employment agreement, express or implied, or any other agreement between an employee and Lifeworks.