Project & Travel Coordinator

About The Role

Position Summary

The Project & Travel Coordinator is responsible for helping to facilitate effective communication and collaboration between various departments and clients- ensuring smooth project execution, and contributing to the overall success of our client projects. As a Project Coordinator, you will serve as a key liaison between the business development team and the project management team, bridging the gap between pre-sales activities and project implementation. You will play a vital role in maintaining efficient workflows, tracking project progress, and assisting in the delivery of high-quality digital solutions. You will also interact with clients and coordinate shoots for the media team across the country.

Key Responsibilities

• Business Development Support

• Collaborate with the business development team to understand client requirements, objectives, and expectations.
• Assist in the preparation of proposals, pitches, and presentations for potential clients.
• Conduct market research and competitor analysis to identify new business opportunities.
• Maintain accurate records of client interactions, contracts, and agreements.
• Ability to utilize critical thinking skills to identify client needs and determine scope of opportunity
• Adding tasks into lead management and project management softwares
• Project Coordination

• Help coordinate project meetings, ensuring all team members and clients are aligned on project objectives, timelines, and deliverables.
• Create and maintain project schedules, tracking progress and identifying potential risks or bottlenecks.
• Assist in resource allocation and ensure that team members have the necessary tools and information to perform their tasks effectively.
• Facilitate effective communication between the project management team, development team, designers, and other project participants.
• Support the project management team in identifying and resolving project-related issues and conflicts.
• Documentation and Reporting

• Prepare project-related documentation, including project plans, status reports, meeting minutes, and change requests.
• Maintain accurate project files and documentation in accordance with company standards and procedures.
• Track project budgets and expenses, ensuring adherence to financial guidelines and providing regular updates to stakeholders.
• Travel Coordination
  
  

• Scheduling Shoots: Collaborate with clients and internal teams to schedule shoots, ensuring that all necessary details are confirmed and communicated effectively.
• Booking Travel Arrangements: Arrange flights, accommodations, ground transportation, and any other travel-related needs for the media team.
• Travel Itineraries: Create detailed travel itineraries for the media team, including flight details, accommodation information, and shoot schedules.
• Communication: Serve as the primary point of contact for the media team during travel, providing support and assistance as needed.
• Compliance: Ensure all travel arrangements comply with company policies and procedures.
  

Other duties as assigned

Position Requirements

• Critical Thinking and strong people skills
• Excellent written and verbal communication skills
• Natural ability to interact with clients in person and over the phone
• Knowledge of writing mechanics, including grammar, syntax, voice, and tone
• High attention to detail and process oriented
• Willingness to collaborate with all departments
• Knowledge of general business administration and sales
• Desire to learn and grow in the web development, marketing, technology and business consulting industry
  
  

Please note: Lifted Logic operates on a hybrid work scheduled and all employees are required to be in office 3 days a week (Tuesday, Wednesday, & Thursday)