Compliance Specialist - Ardmore, OK

A Lighthouse is needed to help guide the way; to emit a light that helps navigate turbulent times and warn against the possible dangers ahead. Lighthouse Behavioral Wellness Centers is just such a place, guided by its core values of hope, dedication and community.

To meet the increasing needs of our communities it is imperative that all team members understand and successfully reach and maintain the expected performance standard levels. In order to achieve total and sustainable success, each person must do their part. Lighthouse will do its part in providing any and all necessary tools and training required to help team members be successful.

DEFINITION:

Under immediate to general supervision, you will be responsible for tasks consistent with ensuring compliance with ODMHSAS Standards and Criteria. The Compliance Specialist will be responsible for working with new staff regarding applications for ODMHSAS certifications and creating NPI numbers. You will maintain annual clinical privileging documents on all clinical staff, maintain critical incident reports and develop quarterly analysis of incidents and trends, and monitor and gather required fire inspections, drills, and safety inspections for all sites. The Compliance Specialist will create pictorial walk-thrus of sites for new buildings as well as for required audits. The Compliance Specialist will assist with CCBHC requirements around tracking and gathering MOUs from community partners in our nine counties. The Compliance Specialist will be supervised by the Director of Revenue Cycle and Compliance

EDUCATION AND EXPERIENCE:

• High school diploma or its equivalent and five (5) years of progressively more responsibleadministrative experience.
• Bachelors Degree in Business Administration, Communications, Public Health, or similarpreferred.

KNOWLEDGE AND SKILLS:

• Must have excellent computer and technology skills.
• Must be proficient at developing and maintaining excel spreadsheets and producing data.
• Must be a self-starter and able to work independently.
• Must have excellent written and verbal communication.
• Must have excellent interpersonal skills and the ability to work cooperatively with various types and levels of staff Demonstrated ability to function as liaison between professionals, community groups,businesses, and other agencies
• Must have strong attention to detail.
• Excellent knowledge of telephone procedures, spelling, punctuation, grammar, and standard business letter forms.
• Must have strong technical writing skills.
• Exceptional skill in dealing with the general public in sometimes difficult situations while maintain courtesy and diplomacy.
• Ability to understand and follow complex oral and written instructions and technical or legal terminology.
• Ability to establish and maintain effective working relationships a variety of governmental and public employees and officials.
• Must be able to multi-task.

JOB DUTIES AND RESPONSIBILITIES:

This position is responsible and held accountable for the following duties:

• Responsible for tracking the expirations of certifications/licenses to maintain up-to-date files and for the maintenance and accuracy of the credentialing database information.
• Assists Manager with obtaining credentialling documents from clinical staff.
• Obtains NPI numbers for new staff and new sites.
• Creates OHCA clerk codes for required staff.
• Works with new hires to apply for certification(s) as a Case Manager, PRSS, F-PRSS, Wellness Coach, or BHA. Will maintain communication with staff until they receive their certification.
• Responsible for ensuring that up-to-date clinical privileging forms are completed on clinical staff and obtains annual attestations from supervisors.
• Assures compliance standards are met and deficiencies are corrected. Assists in preparation for audits as directed by the Director of Revenue Cycle and Compliance and the Chief Clinical Compliance Officer (CCCO).
• Maintains MOUs received from community partners and logs into spreadsheets. Works with clinic supervisors to obtain MOUs that are missing according to CCBHC standards.
• Completes pictorial walk-thrus of new buildings for certification. Updates pictorial walk-thrus for ODMHSAS audits.
• Monitor and reports CCBHC outcome measures. Works as a back up to the Quality Improvement Specialist for tracking ETPS outcome measures.
• Communicates, reminds, and monitors site supervisors regarding annual fire inspections, site drills, and site safety inspections. Works with Maintenance Supervisor regarding any deficiencies.
• Gathers and monitors Critical Incident reports. Creates a quarterly report regarding incidents and trends for the Performance Improvement Committee.
• Works with CCCO to update agency policies and procedures as requested.
• Assists with tracking and providing consumer surveys, spreadsheets, and other required information for various Lighthouse grants and ODMHSAS Standards and Criteria.
• Assists medical records with scanning charts as needed.
• Employee must be willing and able to perform all job-related travel normally associated with this position.
• Must meet satisfactory expectations at any scheduled job performance evaluation, coaching and/or Performance Improvement Plans.
• Must complete Lighthouse required training and resulting follow up and consultation as required at hire, annually and as directed by Supervisor.
• Performs other reasonably related duties as assigned by the immediate supervisor or other management as requested.
• In addition, must possess skill in working cooperatively and effectively with clients, staff, management and other professional and community groups; in exercising mature judgment in dealing with people; in presenting ideas clearly and accurately; in reading and comprehending the English language; and in communicating effectively, both orally and in writing.

Must perform the specific job duties as listed above to meet position expectations.

BENEFITS:

Benefits include: 100% employer-paid premiums for health, dental, life, and vision insurance; generous paid leave including PTO, sick, and agency holidays, employer matching 401K plan, and paid continuing education.

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Professional development assistance
• Vision insurance

Job Type:

• Full-time

Schedule:

• 8-hour shift
• Day shift
• Monday to Friday

Ability to commute/relocate:

• Ardmore, Oklahoma: Reliably commute or planning to relocate before starting work (Preferred)

Work Location:

• One location