Administrative Director

Job Title: Administrative Director

Purpose:

The Administrative Director is the operational leader of the school, responsible for ensuring the efficiency and effectiveness of the school’s administrative functions. This role combines the management of day-to-day operations including student enrollment, record-keeping, office management, and communications. The Administrative Director works closely with the Executive Director / Principal to maintain smooth operations and support the school’s mission, vision, and overall success. This role also collaborates with the Director of Development and Admissions on admissions-related processes and initiatives.

Key Duties & Responsibilities:

1. Daily Operations & Office Management

• Oversee the operation of day-to-day administrative processes, including office management, school scheduling, and calendar planning.
• Serve as the primary administrator for the FACTS Student Information System (SIS), maintaining accurate student records across all relevant areas.
• Coordinate and ensure effective school communication, including newsletters, emails, and parent/student notifications.
• Ensure that all facilities, security, and maintenance needs are met for smooth and efficient school operations.
• Maintain inventory and manage the ordering of school supplies.

2. HR & Staff Management

• Oversee staff contracts, ensuring all terms are clear, up-to-date, and compliant with school policies and employment laws.
• Ensure compliance with local, state, and federal employment laws, as well as school policies and procedures, addressing any legal or policy-related concerns that arise.
• Support the Executive Director in managing the staff onboarding process.
• Manage classroom supplies and resources to ensure teachers have everything they need for effective instruction.
• Coordinate teacher absences and manage the scheduling of substitutes to ensure uninterrupted learning.
• Assist staff in resolving any HR-related issues, providing guidance and conflict resolution when needed, and fostering a positive work culture aligned with the school's mission.

3. Financial & Compliance Oversight (excluding fundraising)

• Collaborate with the school board to review and manage the school’s financial policies, including tuition models, scholarship programs, and financial aid policies.
• Oversee school budgeting processes, ensuring alignment with long-term strategic goals and operational needs.
• Ensure compliance with all applicable financial regulations, accreditation requirements, and local, state, and federal laws.
• Supervise and maintain accurate financial records, including tuition payments, using the RenWeb FACTS system.
• Work closely with the Executive Director to ensure proper documentation and reporting for all financial activities.
• Partner with the Development Coordinator on financial issues related to fundraising efforts and financial planning.
• Ensure compliance with state regulations and accreditation standards.
• Manage the Raise Right Program, ensuring efficient operations, tracking gift card purchases, and applying proceeds to applicable accounts.

4. Admissions & Enrollment Management

• Oversee the student admissions process, including managing applications, student records, and enrollment documentation to ensure accuracy and timeliness.
• Collaborate with the Executive Director and the Director of Development and Admissions to develop and implement strategies that support enrollment goals and align with the school’s mission.
• Work closely with the Director of Development and Admissions to coordinate financial aid, scholarship opportunities, and other resources to support families and enhance enrollment.

Key Qualities & Skills:

✅ Strong organizational and time-management abilities to effectively oversee daily operations and administrative tasks.

✅ Attention to detail in maintaining accurate student records, managing school supplies, and overseeing office management systems.

✅ Excellent communication skills to facilitate clear and efficient communication with staff, students, parents, and external stakeholders.

✅ Proven experience in administrative management, including office procedures, scheduling, and coordination of staff and resources.

✅ Ability to work collaboratively with the Executive Director, staff, and school community to support the school’s mission and operational goals.

✅ Problem-solving mindset to address operational challenges and support staff in creating an effective learning environment.

✅ Commitment to school policies and compliance, ensuring the school adheres to legal, regulatory, and accreditation standards.

✅ Strong proficiency with school management systems (such as RenWeb/FACTS), Microsoft Office (Word, Excel, PowerPoint), financial record-keeping, and basic understanding of budgeting and tuition management.

Job Type: Full-time

Pay: $32,000.00 - $42,000.00 per year

Benefits:

• Health insurance
• Paid time off
• Retirement plan

Schedule:

• 8 hour shift
• Day shift
• Monday to Friday

Work Location: In person

Salary : $32,000 - $42,000