Office Attendant

Company Description

Lightstone, founded by David Lichtenstein, is one of the most diversified privately held real estate companies in the United States. Headquartered in New York City, Lightstone is active in 26 states across the country, developing, managing and investing in all sectors of the real estate market, including residential, hospitality, commercial, and retail. With 182 existing properties, Lightstone’s over $7.5 billion portfolio currently includes over 15 million square feet of industrial, logistics, life sciences, and commercial properties, over 25,000 residential units, and over 4,400 hotel keys.

Lightstone’s development portfolio includes over $3.5 billion currently under development in the residential and hospitality sectors spread across New York City, Los Angeles, and Miami.

Position Overview

We are seeking an organized, detail-oriented, and proactive Office Attendant to ensure the smooth operation of the office. This role will involve general office maintenance, supporting office operations, and assisting with front desk duties. The ideal candidate will have a strong work ethic, excellent communication skills, and the ability to work both independently and as part of a team.

Key Responsibilities

• Office Maintenance & Cleanliness:
• Sweep, vacuum, mop floors, and clean up spills throughout the office
• Dust and clean tables, conference rooms, and public spaces
• Empty trash receptacles and maintain clean restrooms on a daily basis
• Restock kitchen supplies, snacks, and coffee machines daily
• Wipe down glass doors and surfaces to ensure a clean and welcoming environment
• Maintain organization in copy rooms and ensure stock of necessary supplies (e.g., printer paper, toner)
• Conference Room & Meeting Support:
• Clean and organize conference rooms before and after meetings, including pushing in chairs and clearing any items from tables
• Set up conference rooms for meetings, including ensuring water bottles and other necessary items are provided
• Ensure conference rooms remain clean and organized throughout the day
• Greet guests upon arrival, assist with coat storage, and offer beverage service
• Front Desk & Receptionist Duties:
• Provide backup front desk coverage, including answering phone calls, taking messages, and transferring calls as necessary
• Assist in checking in guests, ensuring they are entered into building security systems
• Manage booking of conference rooms for meetings and assist with scheduling as needed
• Distribute incoming mail and handle outgoing mail, including FedEx runs and other errands
• Provide miscellaneous support to executives, such as package pick-up/drop-off and other tasks
• Office Coordination & Inventory:
• Work closely with the office coordinator to manage office inventory, supplies, and building repairs
• Report broken or damaged items to the office coordinator
• Assist with vendor coordination, contractors, and other operational needs as necessary
  

Qualifications

• High school diploma or equivalent
• Previous office or housekeeping experience preferred
• Strong organizational and multitasking abilities
• Excellent communication and interpersonal skills
• Ability to handle tasks efficiently and independently
• Positive attitude and a strong desire to contribute to the team
  
  
  

Physical Requirements

• Ability to lift and carry office supplies, packages, and cleaning materials as needed
• Ability to stand and move throughout the office during shifts