Data Entry and Administrative Assistant

Description

Position:

Data Entry and Administrative Assistant

Reporting:

This position reports to the Business Manager

Classifications:

Salaried, non-exempt

Job summary:  

Perform clerical, data-entry, and bookkeeping assignments

Duties/Responsibilities:

• Complete clerical duties such as answering door or phone, filing, data entry, mailing, and copying.
• Work with agency staff to collect rosters and documentation, ensuring all documentation is completed appropriately including verification of signatures, dates and notarization as needed. 
• Scan, upload and file documents as indicated in program policy.
• Work with Business Manager to complete data entry of rosters for programming into the agency’s client database.
• Generates summary sheets of financial data to be used by leadership.
• Complete financial tasks as assigned by Business Manager and Senior Accountant.
• Oversee the maintenance of the Tulsa location by communicating with Operations Manager regarding issues or repairs as they arise, and coordinating or completing repairs as necessary.
• Protect organization's value by keeping information confidential. 
• Assistance with childcare at some activities.
• Some driving may be required.
• Other duties as assigned.

Financial Justification for the Position:

The position is funded through agency revenue. There are sufficient funds through earned income, government grants and contracts and charitable contributions for this position.

Desired Character Strengths:

Attentiveness, Assertiveness, Dependability, Diligence, Discretion, Endurance, Initiative, Loyalty, Orderliness, Punctuality, Responsibility, Security, Sincerity, Thoroughness, Thriftiness, Truthfulness

Education/Training:

High School diploma or GED.

Competencies/Requirements:

• Willingness to agree to and abide by all policies and procedures including P213 Code of Ethical and Christian Conduct and OP412 Faith Engagement
• Deadline-oriented with good attention to detail
• PC proficiency
• General math skills
• Proficient in Microsoft Excel
• Strong organizational skills
• Ability to work with the team toward a common a goal
• Ability to use discretion when discussing sensitive or confidential information
• Ability to schedule and multitask with good time management
• Excellent oral and written communication skills
• Good problem-solving skills
• Willingness to familiarize self with policies and procedures of Lilyfield as well as requirements of other governing agencies
• Meet requirements of licensing standards in regard to criminal background check.
• Be physically, mentally and emotionally capable of performing the assigned tasks and have the skills necessary to perform assigned tasks.

Experience:

At least one year of administrative, medical billing or clerical experience, depending on educational background. 

Physical Requirements:

Ability to sit at a desk and work on a computer for most of the day.

Qualifications