Advancement and Innovation Executive Assistant

Position: A&I Executive Assistant

Department: Advancement & Innovation

Role Overview: The Advancement & Innovation team at Lincoln Center for the Performing Arts is at an exciting moment of growth, momentum, and opportunity. We are searching for an Executive Assistant who will play a critical role in continuing the momentum by providing day-to-day administrative and organizational support to the Co-SVPs of the Advancement & Innovation Department.

A&I is responsible for raising funds to further the mission of Lincoln Center for the Performing Arts. Our department includes the Board of Directors, Individual Giving, Leadership Fellows, Operations & Research, Special Events, Corporate Sponsorships, Foundations and Government Giving, and the Lincoln Center Corporate Fund.

The A&I Executive Assistant will need to have strong organizational and interpersonal skills, ability to manage multiple workstreams, ability to prioritize quickly and clearly in real time, and their self-drive to optimize internal processes, communication and logistics flowing to-and-from the offices of the A&I Co-SVPs.

What you'll get to do here:

Calendaring Meeting Support

• Manage the calendaring and scheduling of internal and external appointments for the A&I Co-SVPs; including rescheduling meetings, facilitating incoming requests, and blocking time for focused work
• Handle meeting logistics including conference room booking, ordering refreshments, and preparing and clearing the room before and after key donor and executive meetings
• Provide meeting support by drafting and proofreading meeting materials, including agendas, speaking notes, meeting minutes, briefing documents and reports, and presentation decks as directed and collaborating with other stakeholders as needed
• Oversee and support travel arrangements for the A&I Co-SVPs, including booking transport, accommodation, restaurants and other tasks related work trips and external meetings

Communication

• Screen communications including the A&I Co-SVP's inboxes and written correspondence
• Draft and send key communications, including donor correspondence, internal memos, and A&I Department announcements on behalf of the A&I Co-SVPs

Administrative and Organization

• Ensure that the A&I Co-SVPs fundraising portfolios and related admin is kept up to date on our CRM Tessitura
• Track and reconcile monthly credit card statements, and complete monthly expense reports
• Build strong working relationships with other A&I and LCPA administrators and coordinators to facilitate smooth communication and processes
• Handle sensitive information with discretion, confidentially and in professional manner

Champion A&I Culture

• Be an advocate for A&I at large and contribute to our enterprising and proactive culture
• Serve as a representative for the A&I Co-SVPs, bringing passion and enthusiasm for our collective work and mission
• Manage internal A&I staff celebrations and team gatherings
• Assist with planning A&I off-site trainings, department socials and the bi-weekly A&I Department meeting
• Coordinate Annual Holiday Card lists and fulfillment between MarComm and A&I

You’ll be a fit if you:

• Have 3 years of experience in a similar role
• Have excellent written and verbal communication skills
• Have excellent knowledge and ability to use Microsoft Office products including Word, Excel, PowerPoint (or other presentation tools such as Canva)
• Are detail-oriented and can successfully multi-task
• Can prioritize different requests and navigate deadlines
• Are able to work successfully with different personality types and working styles
• Have exceptional and diplomatic communication skills, both verbal and written
• Are adept at complex calendar and inbox management
• Bring joy and positive energy to your work
• Possess a Bachelor’s degree or equivalent combination of education and experience

You’ll be a great fit if you:

• Have a calm and personable working style
• Able to foresee challenges and plan accordingly
• Enjoy problem-solving and working in fast paced environment
• Have a passion for performing arts

What is Lincoln Center for the Performing Arts?

Lincoln Center for the Performing Arts, Inc. (LCPA) is a cultural and civic cornerstone of New York City. We believe the arts play an important role in our lives: they nourish our hearts and minds, teach us valuable lessons and critical skills, and help us create community.

We are:

1. The manager of the 16-acre Lincoln Center campus

• We are one of eleven amazing resident arts organizations

2. A leading Arts Presenter.

• We curate numerous programs and performances, showcasing music, dance, and more

3. An Education Hub.

• We have reached 20 million students, educators, principals, and community members

Who are our people?

LCPA is a team of dreamers, collaborators, and entrepreneurs who use unique platforms in the heart of New York City and beyond to advocate for the transformative impact of artistic experiences.

Lincoln Center People imagine and create in concert with this mission by founding President John D. Rockefeller III - "The arts are not for the privileged few, but for the many. Their place is not on the periphery of daily life, but at its center."

We welcome applicants from all sectors who agilely solve problems, show up as they are, and can't stop innovating.

What’s the news?

Recent and Upcoming Programming

• Sensory-Friendly 'Big Umbrella Festival' Returns To Lincoln Center
• Tony Winner Shaina Taub to Perform at Lincoln Center in American Songbook
• De La Soul playing "choose-what-you-pay" show at Lincoln Center
• Lincoln Center to Present Groundbreaking Acts at globalFEST 2025

Campus Happenings

• Lincoln Center Taps Education Leader as Next President
• Clint Ramos Named as Lincoln Center’s Artist-in-Residence
• The ‘Converse Conductor’ Fighting Elitism in Classical Music
• For Lincoln Center’s West Side, A New Story

Legacies of San Juan Hill

• Before Lincoln Center, San Juan Hill Was a Vibrant Black Community
• Lincoln Center Launches San Juan Hill Project Digital Hub To Remember the Lost Urban Neighborhood
• Lincoln Center lanza plataforma para rescatar la cultura de un barrio negro
• ‘San Juan Hill: Manhattan’s Lost Neighborhood’ Premiering at Lincoln Center

Who is our President and CEO?

Dr. Mariko Silver

Join us!

It is the policy of Lincoln Center for the Performing Arts, Inc., to ensure equal employment opportunity without discrimination or harassment on the basis of race, creed, color, national origin, sex, age, religion, disability, marital or civil partnership/union status, familial or caregiver status, alienage or citizenship status, sexual orientation, gender identity or expression, pregnancy, military or veteran status, genetic information, predisposition, or carrier status, unemployment status, domestic violence, sexual violence, or stalking victim status, or any other characteristic protected by federal, state, or local law. LCPA is committed to creating a dynamic work environment that values equal opportunity, respect and integrity, customer focus, and innovation.