Deputy Clerk

Job Summary:
We are seeking a highly organized and detail-oriented individual to join our team as a Deputy Clerk. The Deputy Clerk provides highly responsible administrative work involving direction of a variety of business management or support service functions. The daily workflow assigned to the individual in this position reports to the Elected Recorder of Deeds.

Duties:

• Process, protects, and preserves files and indexes of permanent legal documents pertaining to real estate, marriage licenses, state and federal tax liens, military discharges, and other miscellaneous records of Lincoln County.

• Checks incoming documents for statutory recording requirements and calculates recording fees. Notifies customers when documents do not comply with recording requirements or when recording fees are insufficient.

• Receives recording and copy fees. Issues receipts.

• Assigns books, pages, document numbers and other recording information to legal documents through computerized counter reception program.

• Enters data into computerized database index in order to ensure access to recorded documents.

• Verifies and corrects data entry and scanned images in database by comparing them to original legal, recorded documents.

• Research and answers questions in person and by telephone from the general public using the database, book indexes and recorded documents; Provides end-user instruction in the use of the database, book indexes, microfiche and equipment.

• Researches and applies appropriate statutes, regulations and local records standards as they relate to the duties of the Recorder. Track legislation related to the duties of the Recorder.

• Provides copies and certifies authenticity of documents to customers when requested. Takes applications for and issues marriage licenses.

• Responsible for recording, safekeeping, and organizing all documents related to real estate transactions in a competent and logical manner.

• Verify incoming documents for recording, checking names, legal details, signatures, notary stamps, and fees; notify customers of errors.

• Handle phones, emails, and counter inquiries, assisting customers with various transactions and information requests. • Performs other related duties as assigned.
• Perform other duties as assigned.

Qualifications:
- One year of work experience as Administrative Assistant or previous experience in customer service, clerical support, or administrative roles preferred.
- Strong organizational skills with the ability to multitask and prioritize tasks effectively
- Proficient in Microsoft Office Suite (Word, Excel, Outlook)
- Excellent written and verbal communication skills
- Attention to detail and accuracy in all work performed
- Ability to maintain confidentiality of sensitive information
- Knowledge of legal terminology and procedures is a plus

Benefits:
- Competitive salary based on experience
- Health insurance options available
- Retirement plan contributions
- Paid time off for vacation, personal leave, and holidays.

Physical Requirements/Working Environment

PHYSICAL DEMANDS - Most work is performed in a professional office setting and is generally sedentary. Must possess vision to read printed materials and a computer screen; and hearing and speech to communicate in person and over the telephone. Position requires continuous sitting, upward and downward flexion of neck; fine finger dexterity and light to moderate finger pressure to manipulate keyboard, equipment controls, and other office equipment; pinch grasp to manipulate writing utensils. Frequent side-to-side turning of neck, walking, standing, bending, and stooping, pushing/pulling, twisting at waist, moderate wrist torque to twist equipment knobs and dials, lifting objects weighing up to 25 lbs. from below waist to above shoulders and transporting distances up to 50 yards. Occasional squatting, kneeling, reaching above and at shoulder height, moderate grasping to manipulate objects, lifting objects weighing 20-35 lbs. from below waist to above shoulders and transporting distances up to 50 feet.

WORK ENVIRONMENT - This job operates in a professional office environment. Professional attire required. This position routinely uses office equipment such as computers, calculators, multi-line telephones, photocopiers, printers and scanners, binding machines, hand-held recording devices, filing cabinets and fax machines. This position is routinely in contact with the public, other Lincoln County, and State employees, elected officials and members of other entities. Due to the subject matter of the position, the employee may be subject to stressful situations.

If you are a motivated individual with strong administrative skills and a passion for the legal field, we encourage you to apply for the position of Deputy Clerk. Join our team and contribute to the success of our organization.

*The Lincoln County is an Equal Opportunity Employer and does not discriminate based on race, creed, color, ethnicity, national origin, sex, age, marital status, or any other legally protected status*.

Salary : $17