What are the responsibilities and job description for the Administrative Assistant (Property Management) position at Lincoln Property Company?

As a Tenant Services Coordinator , you will work in tandem with property leadership and others as applicable to meet the tenant service needs of the building. Including but not limited to administrative support of the building management office, lease administration, reporting, filing, general accounting, and maintenance of office supply inventory. This role is instrumental in ensuring members of the building management team are responsive to tenants and ownership.

Job Responsibilities :

Tenant Relations :

Promote rapport with tenants, visitors and building staff through professional, courteous, and helpful engagement
Draft necessary letters, memos, and other communication for Property Management approval
Ensure overall high-quality customer service for tenants, including work orders and tenant requests : ensure tenant problems and concerns have been addressed by other members of the team in a timely and satisfactory manner.
Help coordinate building events as required (I.e., Fire drills, tenant appreciation, holiday lunches ect.)
Assist in all general office duties involved in maintaining service to the tenants and ownership

Administration :

Assist property management team with preparation of monthly client reports

Update spreadsheets regarding certificates of insurance for tenants, vendors and contractors, track expiration dates and coverage for all.

Maintain and update emergency and tenant contact lists

Ensure proper multi-tenant floor signage for all building common areas

Manage inventory of office supplies- order building and office supplies as needed.

Program building access cards

Maintain lease, vendor and building files. Create new files as needed.

Open, stamp, distribute mail

General Accounting :

Prepare weekly Cash Flow Report, in addition to monthly closing reports for accounts payable and accounts receivable

Code invoices, setup vendors in Yardi payable systems

Deposit, track and enter rent payments (Skyline)

Resolve vendor calls or issues regarding payment of invoice

Mail out checks to vendors for payment as needed

Job Qualifications :

At least two years of relevant experience. Two to four year degree preferred.

Proficient in Microsoft Office Suite (Excel, PPT, Word and Outlook)

Detail oriented, strong interpersonal, organizational, and typing skills

Understanding of basic accounting preferred

Ability to multi-task, prioritize and be self sufficient

Must be customer orientated, professional and courteous with an excellent phone etiquette

About Lincoln Property Company

Lincoln Property Company (“Lincoln”) is one of the largest private real estate firms in the United States. Offering a fully integrated platform of real estate services and innovative solutions to owners, investors, lenders and occupiers, Lincoln supports the entire real estate lifecycle across asset types, including office, life science, retail, industrial, data center, production studio, healthcare, government, universities, and mixed-used properties, throughout the United States, United Kingdom, and Europe. Lincoln’s combined management and leasing portfolio on behalf of institutional clients includes more than 562 million square feet of commercial space. In addition to providing third-party real estate services, Lincoln has completed over 164 million square feet of development since its inception in 1965 and has another $19.5 billion currently under construction or in the pipeline. For more information, visit : .

All job offers are contingent on completion of a background check and proof of eligibility to work in the United States.

Apply for this job

Receive alerts for other Administrative Assistant (Property Management) job openings

Administrative Assistant (Property Management)

What are the responsibilities and job description for the Administrative Assistant (Property Management) position at Lincoln Property Company?

What is the career path for a Administrative Assistant (Property Management)?

Job openings at Lincoln Property Company

Not the job you're looking for? Here are some other Administrative Assistant (Property Management) jobs in the Herndon, VA area that may be a better fit.

We don't have any other Administrative Assistant (Property Management) jobs in the Herndon, VA area right now.

AI Assistant is available now!