Assistant Property Manager

The Assistant Property Manager supports the Property Manager in managing all aspects of a portfolio of retail shopping centers including operations, payables, financial processes, tenant and property care. Ensures that all services are provided in compliance with policies, procedures, regulations, and contractual obligations. 

Responsibilities:

• Tenant Relations – resolve issues and provide prompt communication.
• Vendor Relations – Pursue cost effective contracts and facilitate payments. Monitor vendor performance to ensure compliance.
• Assist with the annual Budget preparation.
• Perform property inspections to assist General Manager
• Monitor tenant scheduled charges, collections and resolve billing issues.
• Monthly report variance analysis.
• Maintain current tenant COI’s and vendor COI’s
• Distribute year-end reconciliations to tenants.
• Interpret tenant leases
• Understand the concepts of recoverable , non-recoverable, controllable, and non-controllable expense categories.
• Work cooperatively across the full team to ensure client satisfaction.
• Comply with all internal control policies and procedures established by Owner and Lincoln.
• Collect Tenant Sales
• Upload property invoices and code in accordance with Budget for further approvals.

• Other duties as required. 

Desired Competency, Experience and Skills:

• High School Diploma required.
• Bachelor’s degree preferred.
• At least 2 years prior real estate experience. Including but not limited to, reading and interpreting commercial Leases, basic accounting functions i.e. invoice processing, AR/AP, and monthly financial reporting.
• Must possess a high level of organization and understanding of commercial real estate.
• Successful candidates must be self-motivated and able to work the property(ies) from time to time without oversite.
• Must possess strong organizational skills and be able to manage multiple priorities at one time.
• Ability to communicate effectively and clearly with tenants, vendors, employees and visitors.
• Ability to comprehend and interpret instructions, short correspondence, and memos and ask clarifying questions to ensure understanding.
• Ability to write routine reports and correspondence
• Advanced knowledge in Microsoft Office Suite
• Yardi experience a plus.

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