Executive Assistant

Lincoln Property Company does not accept unsolicited resumes from third-party recruiters unless they were contractually engaged by Lincoln Property Company to provide candidates for a specified opening. Any such employment agency, person or entity that submits an unsolicited resume does so with the acknowledgement and agreement that Lincoln Property Company will have the right to hire that applicant at its discretion without any fee owed to the submitting employment agency, person or entity. At this time, we are not working with any agencies.

Lincoln Property Company is seeking an executive assistant is a proactive and organized individual who will contribute to our success. The Executive Assistant also serves as a liaison when needed across the organization; organizes and coordinates executive outreach and external relations efforts and oversees special projects. The ideal candidate will be a forward-thinking problem solver working.

Responsibilities:

• Manage sensitive matters with a high level of confidentiality and discretion


• Responsible for maintain the calendar of meetings and events.


• Organize complex calendars and schedules, resolving any scheduling issues.


• Prepare Word, Excel, PowerPoint presentations, agendas, reports, special projects and other documents in support of objectives for the organization.


• Manage all aspects of travel and accommodation.


• Prepare expense reports in accordance with company policies.


• Screen incoming telephone calls; take and deliver accurate messages; respond to requests by gathering and providing information and referring non-routine calls to the appropriate staff.


• Excellent communication and time management skills; proven ability to meet deadlines.


• Ability to function well in a high-paced environment; performs additional duties as assigned by executives.


• Assist in preparing and managing presentations and decks.


• Be responsive to emails/texts/phone calls, with contact occasionally outside normal business hours.


• Use discretion, confidentiality, and good judgment to handle C-Level matters.


• Conserve the Executive's time by reading, researching, collecting and analyzing information as needed, in advance. 


• Complete ad hoc projects as assigned – such as personal events and/or family needs.


• Collaborate professionally with other team members.

Desired Competency, Experience and Skills:

• Bachelor's degree required


• 5 years of related experience required in working in an executive assistant role supporting C-Level executives.


• Advanced Proficiency in Microsoft Office (Outlook, Word, Excel, and PowerPoint)


• Ability to communicate effectively and professionally.


• Flexible hours as dictated by the needs of business for projects and meetings.


• Business sense - has a strong business sense and can decipher priorities and make sound judgment calls when needed.


• Commitment to excellence - perform duties at the highest level possible on a consistent basis.


• Excellent communicator - able to interact with people of all levels in a confident, professional manner.


• Demonstrate ability and temperament to work with sensitive information.


• Team player - have team-oriented experience and approach.


• Service focus - dedicated to meeting expectations and by maintaining effective relationships with interested parties.


• Ability to think outside of the box with a sense of urgency. 

About Lincoln Property Company

Lincoln Property Company (“Lincoln”) is one of the largest private real estate firms in the United States. Offering a fully integrated platform of real estate services and innovative solutions to owners, investors, lenders and occupiers, Lincoln supports the entire real estate lifecycle across asset types, including office, life science, retail, industrial, data center, production studio, healthcare, government, universities, and mixed-used properties, throughout the United States, United Kingdom, and Europe. Lincoln’s combined management and leasing portfolio on behalf of institutional clients includes more than 562 million square feet of commercial space. In addition to providing third-party real estate services, Lincoln has completed over 164 million square feet of development since its inception in 1965 and has another $19.5 billion currently under construction or in the pipeline. For more information, visit: www.lpc.com.

All job offers are contingent on completion of a background check and proof of eligibility to work in the United States.

By submitting your information or resume in response to this opportunity, you acknowledge that your personal information will be handled in accordance with the companies privacy policy.