What are the responsibilities and job description for the Anticipated Opening: Administrative School Secretary - Lincoln School Grades 5-8 - 2025-2026 position at Lincoln Public Schools (MA)?
The Lincoln School seeks an Administrative Secretary for grades 5-8. The ideal candidate will have experience in a school setting, a positive demeanor and be flexible and organized. This is a school year position. The hours are Monday - Friday, 7:30-3:30. More details in the job description below.
Position Title
ADMINISTRATIVE SECRETARY
Primary Purpose
Under the general direction of an administrator, provides administrative, secretarial, and public relations support, fields inquiries, resolves routine procedural issues, handles correspondence and accounting responsibilities, and contributes to the smooth operation of the school and the social well-being of the Lincoln Public School community. The Lincoln Public Schools serves students PreK through Grade 8.
Contractual
Relationship
Supervising Administrator: Coordinators and Principals
Responsibilities
- Provide administrative, secretarial and clerical support to an administrator and school/department.
- Work with multiple databases, computer systems, and software to complete duties and responsibilities timely.
- Distribute and track payroll time sheets for non-salaried faculty and staff. Collect completed timesheets weekly or bi-weekly to meet payroll processing schedule. Verify and process completed timesheets, seek appropriate authorization, and transmit payroll documents to the Business Office department.
- May assist with purchase orders as needed, confirm receipt of materials and services, oversee distribution of supplies and materials;
- Assist with coordination of yearly supply “bid list” items;
- Maintain all student cumulative files (registration, withdrawals, attendance, etc.) and transfer as required.
- Prepare reports as needed based on student records and databases.
- Generate report cards or progress reports and distribute them to staff and student files.
- Maintain files on free and reduced lunch applications.
- Prepare announcements and publications for parents, staff, students and community. Coordinate Lincoln Public School activities with the local community (including public safety organizations) and provide public relations support.
- Resolve routine issues and answer routine questions within scope of authority.
- Perform other related duties as assigned.
Qualifications
- High school graduate, some college preferred
- Excellent computer skills, including proficiency with Microsoft Office, Google Suite, and other database & accounting systems. MUNIS or similar financial application experience preferred.
- Strong organizational skills, including but not limited to establishing and maintaining electronic and paper filing management systems.
- Experience in school, municipal, non-profit settings, or relevant office management experience.
- Ability to interact effectively with staff, parents, and the public using a variety of customer service skills.
- Ability to lift 25 pounds.
- Understands and uses sound judgment and discretion with confidential matters of the department/building
- Demonstrates strong quantitative, interpersonal, and written and oral communication skills.
- Ability to establish and maintain efficiency and organized electronic or paper document management and filing systems
- Ability to work in a fast-paced environment, manage multiple tasks at once and handle frequent interruptions.
- Demonstrate self-initiative and ability to work both independently and collaboratively
- Ability to reflect on individual efficacy, receive feedback, and have a growth mindset for continual learning and improvement.
Performance Review
Supervising administrator
Lincoln, Massachusetts
Lincoln is a residential suburb located 12 miles northwest of Boston. Established in 1754, the town has a rich history dating to our country’s Revolutionary period and has maintained many of its early characteristics and traditions. The community places a high value on public education, open space, diversity, and community involvement.
The school system has a well-earned reputation for educational excellence, offering innovative, student-centered instruction in an inclusive setting with small class sizes. The district serves students PreK-8 at two schools: the PreK-8 Lincoln School, which serves Lincoln-resident families, Boston-resident families participating in the METCO program, and the children of staff members; and the PreK-8 Hanscom School, which serves military families living on the Hanscom Air Force Base.
Interest in Lincoln Public Schools
Our district’s core values are: excellence and innovation in teaching and learning, respect for every individual, and collaboration and community. We are excited to welcome new staff members who share those values, and who bring a range of prior experiences in education and in life.
As a district, we ensure that applicants are employed, assigned, and promoted without regard to their age, race, religion, sex, gender identity, sexual orientation, active military/veteran status, disability, national origin, pregnancy or pregnancy-related conditions, or housing status. We actively seek applications from a diverse range of candidates who share a common commitment to children and to maintaining a positive and collaborative culture.
You can learn more about the Lincoln Public Schools at https://www.lincnet.org/employment.
