Payroll Specialist

LINCOLN SUDBURY REGIONAL SCHOOL DISTRICT 390 LINCOLN ROAD SUDBURY, MA 01776 EMPLOYMENT OPPORTUNITY 2024-2025 SCHOOL YEAR JOB POSTING Title: Payroll Specialist, Non-Union Support Staff Position Summary: Lincoln-Sudbury Regional High School seeks a 12-month qualified Payroll Specialist for the 2024-2025 school year. Duties and Responsibilities (Not limited to): *Responsible for payroll of 200 employees including seasonal employees throughout the year for semi-monthly pay periods. *Prepares, processes and verifies time entry for hourly, salaried and stipended semi-monthly payroll. *Calculates all wages, deductions, benefits and any required adjustments. *Verify the accuracy of all wages, deductions, benefits and withholdings. *Recording and maintaining payroll information for new hires, terminations, and retirements. *Responsible for creating user profiles in the employee self service portal for all new hires. *Prepares reports and coordinates with vendors for 403(b) and flexible spending plans. *Prepares payroll reports for management and auditing purposes. *Prepares reports reflecting earnings, taxes, deductions and submissions for all retirement entities, state and federal filings as required by law *Responsible for processing, maintaining, reporting and reconciling benefits and insurances (i.e. disability, life, health, dental and vision insurance, 403b) *Ensures compliance with district policies, state and federal regulations regarding tax and payroll laws. *Responsible for assisting staff and faculty with all matters relating to payroll. *Researches and resolves questions related to the processing of payroll information such as leave time, banking, taxes, benefits, retroactive pay calculations, and other changes. *Files payroll via ACH and other payroll related payments as required. *Provides warrant and voucher information to Treasurer for bank funding, reconciliation and School Committee reporting *Ensures payroll vendor checks are issued timely and accurately. *Serves as liaison for the Middlesex County Retirement Board and Massachusetts Teachers’ Retirement Board. *Submits all retirement pay period contributions and conducts monthly reconciliation within the MCRS and MTRS systems *Reconciles data and records across multiple software systems including district payroll systems: School ERP Pro, MTRS, MCRS and ASPEN. *Communicates with the Human Resources Coordinator to ensure the integrity of the payroll data as it relates to new hires, terminations, and pay/benefit changes. *Informs the Director of Finance and Operations of any issues as they arise. *Partners with the Assistant Treasurer on all banking transactions to ensure check versus non-check batches are properly recorded and processed *Researches and prepares creditable service requests and retirement forms. *Responsible for completing verification of employment requests. *Responsible for quarterly federal and state 941 filings, quarterly wage reporting, annual HIRD reporting and annual Workers Compensation audit. *Generates, reviews and submits all annual federal filings W-2, 1099 and ACA Health 1094-1095 forms for employees and vendors *Configures annual software rollover functions related to Payroll Modules such as updating tax tables, salary schedules and updating hourly rates *Assists with special projects and other duties assigned by the Director of Finance and Operations. Qualifications: *Bachelor’s degree preferred in a business or related field Experience Preferred: *Municipal payroll either with a school, city or town with exceptional knowledge of state/local reporting and procedures. Strong computer software skills in multiple platforms including Google Suite, Excel and payroll computing systems. Experience required with a proven record of successful oversight and processing of employee pay, including calculating wages, withholding taxes, mandated reporting, and ensuring compliance with payroll regulations. *Tyler Tech School ERP Pro, preferred *Accounts payable functions, beneficial Skills, Knowledge & Abilities: *Knowledge of state/federal payroll regulations and compliance requirements *Knowledge of fund accounting to accurately code payroll expenses and liabilities *Ability to work and communicate effectively, cooperatively and respectfully with staff and community members *Ability to work independently, organize work procedures, set goals, and meet deadlines for timely completion *Ability to work in a team setting to achieve the financial goals of the district and reporting requirements of the finance department *Ability to analyze needs and propose effective solutions *Ability to maintain confidentiality *Must be detail oriented with exceptional organizational, written and verbal skills *Ability to prove effective research skills for problem solving payroll issues Technology Requirements: *Excellent computer skills (various platforms of software navigation, email, search engines, governmental portals) *Must have advanced knowledge of Google Suite, Excel, financial and payroll software Salary Range: Business Office Support, $31.45/Hour - $41.66/Hour Reports to: Director of Finance and Operations Work Year: 12 Months, Full-Time, 8AM - 4PM LSRSD has an attractive benefits package including: health, employer sponsored Health Savings Account, dental, vision, long-term disability, life insurance, 403(b), Dependent Care Account, Flexible Spending Accounts and participation in retirement boards. Lincoln-Sudbury Regional High School is committed to maintaining a work and learning environment free from discrimination on the basis of race, color, religion, national origin, pregnancy, gender identity, sexual orientation, marital/civil union status, ancestry, place of birth, age, citizenship status, veteran status, political affiliation, genetic information or disability, as defined and required by state and federal laws. Additionally, we prohibit retaliation against individuals who oppose such discrimination and harassment or who participate in an equal opportunity investigation. We seek educators who are anti-racist and who prioritize and value diversity, equity, and inclusion. We encourage candidates of all backgrounds, identities, life experiences and traditionally under-represented groups to apply. We are a proud member of the Massachusetts Partnership for Diversity in Education.

Salary : $31 - $42