What are the responsibilities and job description for the Administrative Assistant - Paula J Carter Center position at Lincoln University of Missouri?
Purpose:
The Administrative Assistant will provide a wide range of administrative and some programmatic support to the Paula J Carter Center on Minority Health and Aging. This is a full-time, fully benefit eligible position.
Essential Job Functions:
- Calendar maintenance, organizing and scheduling appointments, booking traveling accommodations, reimbursement reporting
- Requisition processing, initiating, transferring, and tracking paperwork within the Colleague system, manage the procurement of goods and services as needed, manage program budgets with supervision, submit and reconcile P-card expense reports.
- Maintain filing, database, and other record-keeping systems.
- Prepare correspondence, meeting minutes, reports, and maintain confidential information.
- Answer incoming phones calls, take messages, and maintain email inquiries.
- Maintain inventory of all office supplies and materials.
- Assist with HR paperwork such as timesheets, time and effort reports, leave slips, and new hire paperwork.
- Assist staff with preparing for and implementing programs.
- Other duties and responsibilities as assigned by administrators.
Qualifications:
- High school diploma or equivalent, required.
- Bachelor's degree preferred.
- Two years office work experience required.
- Experience working with senior citizens and families preferred.
Knowledge, Skills, Abilities, and Personal Characteristics:
- Knowledge of Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
- Excellent written and oral communication skills.
- Experience posting on social media accounts.
- Familiar with Zoom and Teams.
Certifications, Licenses, Registrations:
Successful candidate must have a valid Missouri driver's license.
Physical Demands:
- Light, sedentary office work.
- Prolonged periods of sitting at a desk.
- Ability to work extended hours and weekends.
- Ability to lift, carry, and put away parcels weighing up to 25 pounds.
This job description is not intended to be a complete list of all responsibilities, duties, or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of Lincoln University. Since no job description can detail all the duties and responsibilities that may be required from time to time in the performance of a job, duties and responsibilities that may be inherent in a job, reasonably required for its performance, or required due to the changing nature of the job shall also be considered part of the jobholder's responsibility.
