Maintenance Manager

PURPOSE:

The Maintenance Manager will be responsible for overseeing the daily operations of campus maintenance, ensuring the facilities, grounds, and service garage areas are well-maintained and functional. This includes managing the day-to-day activities of the maintenance team, coordinating minor outsourced projects, overseeing scheduling, and ensuring high standards of service and safety across the campus.

ESSENTIAL JOB FUNCTIONS:

• Oversee the daily operations of building maintenance, ensuring the repair and upkeep of plumbing, electrical systems, and general facility repairs. Ensure that the campus environment is safe, clean, and well-maintained.
• Supervise the management of outdoor spaces, including landscaping, seasonal maintenance, snow removal, and trash collection. Ensure that grounds are aesthetically pleasing, safe, and accessible.
• Supervise the operations of the service garage, ensuring the maintenance and repair of campus vehicles, maintenance equipment, and other machinery used across the campus.
• Coordinate the outsourcing of minor repair, renovation, or construction projects. Work closely with contractors, ensuring quality work, timely completion, and adherence to budgetary constraints.
• Develop and maintain schedules for routine and emergency maintenance activities. Ensure that appropriate resources (personnel, equipment, and materials) are allocated effectively to meet the campus's operational needs.
• Lead and manage a team of maintenance staff, including groundskeepers, maintenance technicians, and service garage personnel. Provide direction, training, and performance evaluations.
• Ensure all maintenance activities comply with safety standards, university policies, and local regulations. Conduct regular safety inspections and implement corrective actions as needed.
• Assist in the development and management of the maintenance department's budget. Monitor spending to ensure cost-effective use of resources.
• Respond quickly and effectively to emergency maintenance needs, such as equipment failures, plumbing issues, or electrical outages, to ensure minimal disruption to campus operations.

QUALIFICATIONS:

• Bachelor's degree in Facilities Management, Engineering, Business Administration, or a related field, or equivalent experience in facilities management.
• Minimum of 5 years of experience in maintenance management or a related field, with a focus on facilities operations, grounds management, and service garage operations. Experience in a university or large institutional setting is preferred.

Certifications, Licenses, Registrations:

• Certifications in facilities management, HVAC, OSHA, or similar areas are a plus.
• A valid driver's license is required.

Knowledge Skills, Abilities and Personal Characteristics:

• Strong leadership and team management capabilities.
• In-depth knowledge of building systems, including HVAC, plumbing, electrical, and general maintenance.
• Experience in grounds management, including landscaping and seasonal maintenance.
• Ability to manage outsourced contractors and vendors.
• Excellent organizational, problem-solving, and decision-making skills.
• Strong written and verbal communication skills.
• Proficiency with maintenance management software for tracking work orders, scheduling, and record-keeping. Commitment to continuous improvement and familiarity with best practices in educational facilities management (e.g., APPA standards).

PHYSICAL DEMANDS:

• Light sedentary office work.
• Prolonged periods of sitting at a desk and working on a computer.
• Ability to lift up to 25 lbs.

This job description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of Lincoln University. Since no job description can detail all the duties and responsibilities that may be required from time to time in the performance of a job, duties and responsibilities that may be inherent in a job, reasonably required for its performance, or required due to the changing nature of the job shall also be considered part of the jobholder's responsibility.