Office Manager

Purpose

We are seeking a highly organized and proactive office manager to oversee daily office operations and manage a team of 33 staff members. The ideal candidate will be responsible for ensuring smooth office functioning, overseeing staffing-related tasks, and supporting department needs. You will play a key role in maintaining office efficiency, managing departmental budgets, and supporting staff onboarding, training, and other operational functions.

Essential Job Functions

• Staff Management: Oversee day-to-day activities of 33 staff members, providing guidance and support as needed.
• Onboarding & Training: Coordinate and facilitate the onboarding process for new hires, ensuring they receive proper orientation, training, and resources.
• Leave & Scheduling: Manage employee leave requests, track attendance, and ensure proper staffing levels.
• Coordinate work schedules to maintain seamless office operations.
• Office Supplies & Inventory Management: Ensure office supplies and equipment are stocked, tracked, and maintained.
• Place orders when necessary to prevent shortages and ensure smooth operations.
• Budget Management: Monitor and manage department budgets, ensuring efficient allocation of resources and controlling costs.
• Communication & Coordination: Act as a liaison between departments, staff, and management, ensuring timely communication and efficient workflow.
• Event Planning & Office Logistics: Organize internal office events, meetings, and other logistics to maintain a positive work environment.
• Compliance & Documentation: Ensure compliance with company policies, industry regulations, and record-keeping requirements.
• Maintain up-to-date documentation on employee records and office procedures.
• Problem Solving: Identify operational inefficiencies and suggest improvements to enhance office productivity and morale.
  
  

Qualifications

• A bachelor's degree in business administration, management, or a related field (preferred).
• Proven experience as an office manager, administrative assistant, or in a similar role.
• Experience in a facilities management department or higher education environment is a plus.
  
  

Knowledge, Skills, Abilities And Personal Characteristics

• Strong leadership skills with experience in managing teams.
• Excellent organizational and multitasking abilities.
• Strong understanding of office operations, employee relations, and HR functions.
• Proficiency in Microsoft Office Suite and other office management software.
• Excellent communication, interpersonal, and problem-solving skills.
• Ability to maintain confidentiality and handle sensitive information.
• Detail-oriented and capable of managing multiple priorities simultaneously.
  
  

Physical Demands

• Light sedentary office work.
• Prolonged periods of sitting at a desk and working on a computer.
• Ability to lift up to 25 lbs.
  
  

This job description is not intended to be a complete list of all responsibilities, duties or skills required for the job and is subject to review and change at any time, with or without notice, in accordance with the needs of Lincoln University. Since no job description can detail all the duties and responsibilities that may be required from time to time in the performance of a job, duties and responsibilities that may be inherent in a job, reasonably required for its performance, or required due to the changing nature of the job shall also be considered part of the jobholder's responsibility.