Accounts Receivable Specialist

Position Summary:

The Accounts Receivable Specialist primarily focuses on managing overdue customer accounts, conducting credit checks, and ensuring that all accounts are kept up to date. This involves working closely with customers to resolve any issues related to their accounts and ensuring that payments are processed efficiently. Additionally, the role includes some involvement in the financial decision-making process, such as setting credit limits, assisting with bad debt write-offs, and reporting on key metrics.

Key Roles and Responsibilities:

• Credit Analysis & Customer Onboarding:
• Conduct trade and credit references to assess the financial stability of customers.
• Set appropriate credit limits based on analysis of current and prospective customers.
• Participate in the onboarding of new customers, ensuring all necessary documentation is collected and creditworthiness is assessed.
• Collections & Communication:
• Regularly contact customers with overdue accounts to ensure payments are made promptly and resolve any disputes.
• Keep accurate and detailed notes of collection calls and communications.
• Make recommendations for placing past due accounts on credit hold or escalating them for further action.
• Financial Reconciliation:
• Research and resolve discrepancies between customer payments and invoices.
• Process cash receipts in a timely manner, ensuring all payments are properly recorded.
• Assist with recommending write-offs for bad debts where appropriate.
• Reporting & Metrics:
• Provide leaders with regular updates on key credit metrics, including collection performance and accounts aging.
• Contribute insights to help improve processes or policies within the department.

• Collaboration & Process Improvement:
• Work closely with other departments, especially during audits, to ensure the integrity of financial data.
• Assist in developing and implementing process improvements aimed at streamlining collections.

Preferred Experience and Skills:

• 3 to 5 years of related experience, ideally in accounts receivable, with a preference for candidates who have worked in industries such as construction or trucking, where managing large accounts and complex billing situations is common.
• Experience with credit analysis and customer collections is important, including the ability to set appropriate credit limits and manage payment disputes.
• Strong communication and interpersonal skills are essential, especially since the role involves regular interaction with customers regarding overdue payments.
• Familiarity with using accounting software or ERP systems for cash receipt entries, payment processing, and account reconciliation.
• Strong attention to detail and analytical skills for credit reviews, dispute resolutions, and reporting.

Desired Attributes:

• Proactive and results-oriented, with the ability to meet collection targets while maintaining positive relationships with customers.
• Ability to work independently as well as part of a team.
• Willingness to continuously improve processes and contribute to the overall efficiency of the finance department.

Salary:

· Will be discussed during the interview process and depending on experience as well.

Job Type: Full-time

Expected hours: 40 – 50 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• 10 hour shift
• 8 hour shift
• Day shift
• Monday to Friday

Supplemental Pay:

• Overtime pay
• Yearly bonus

Work Location: In person