What are the responsibilities and job description for the Budget & Operations Coordinator - External Affairs position at lindawernerassociates?
We are seeking a highly organized and detail-oriented contingent worker to support the External Affairs team’s budget and operational processes. The successful candidate will play a critical role in managing team finances, onboarding vendors, facilitating cross-functional collaboration, and ensuring compliance with internal financial policies and procedures.
This role is ideal for someone who enjoys problem-solving, thrives in a dynamic environment, and has experience managing complex workflows that span across finance, legal, and compliance functions.
Key Responsibilities:
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Monitor and manage the External Affairs team’s budget, including day-to-day budget operations, ensuring accuracy and policy compliance.
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Collaborate with Finance to forecast quarterly budgets and maintain timely, accurate financial planning.
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Onboard vendors and external partners in accordance with procurement processes.
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Serve as the go-to expert on budget management, vendor onboarding, and ad credit processes.
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Meet monthly with External Affairs leads and collaborate with policy administrators to provide budget updates and ensure alignment.
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Lead end-of-year compliance efforts, providing deadlines and guidance to ensure all requirements are met.
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Oversee multiple cross-functional review processes—intaking proposals, maintaining trackers, soliciting feedback, and facilitating approvals.
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Liaise with outside counsel and internal legal/compliance teams to ensure all vendor and partner engagements meet policy requirements.
Required Qualifications:
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2–7 years of experience in budget management, program operations, or a related field.
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Strong experience with spreadsheets and the ability to communicate insights through data.
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Proven ability to work cross-functionally across teams such as finance, legal, and compliance.
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Excellent organizational and communication skills.
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High attention to detail and strong analytical skills.
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Ability to work independently and collaboratively in a fast-paced environment.
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Bachelor's degree (strongly preferred).
Preferred Qualifications:
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Proficiency in financial management tools and productivity software.
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Experience working on connected hardware or with external vendors.
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Familiarity with ad credit processes, procurement workflows, or compliance requirements.
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Strong written and verbal communication skills with the ability to manage multiple priorities.
Location: Onsite or Hybrid in Washington D.C. (3 days minimum)
Role type: Contract 12 Month Position
Expected hours: 40 per week
Benefits:
- Dental insurance
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Retirement plan
- Vision insurance
Schedule:
- 8 hour shift
- Monday to Friday (Extended schedule as needed Saturday-Sunday)
Application Question(s):
- Do you or will you in the future require any sponsorship to work in the US?
Language:
- English (Required)
