What are the responsibilities and job description for the Office Manager, Provost's Office position at Lindenwood University?
Welcome to Career Opportunities at Lindenwood University.
PLEASE READ: For all applications, please include your resume and cover letter. You may skip the “Quick Apply” page by simply clicking “Next” at the bottom of the page. When you arrive at the “Experience” page, you may upload all desired documents using the upload box labeled “Resume/CV.” This is the appropriate box to upload all documents.
Benefits of Being a Lindenwood Employee:
- Upon hire, employer-paid tuition benefits for bachelor’s (employee, spouse, and dependent) and master’s degree programs (employee and spouse only).
- Tuition discounts for doctoral programs (employee only).
- Comprehensive benefits plan: medical, dental, vision, life insurance, disability insurance, and retirement options.
- Paid holidays: MLK Jr. day, Good Friday, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving break (Wednesday – Friday), and winter break (Dec. 23 – Jan. 1).
- Free lunch Fridays: LU employees are eligible for a free meal on Fridays at the Evans Commons Dining Hall or Spellman Dining Hall; Chick-fil-A and Qdoba included.
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Professional development opportunities through the Lindenwood Learning Academy.
JOB TITLE SUMMARY
Job Title: Office Manager (Provost Office)
Division: Academic Affairs
Evaluation Group: Staff
FLSA Status: Non-Exempt
Reports To: Provost
Positions Supervised: N/A
Job Summary
The office manager is responsible for the operational aspects of academic, fiscal, purchasing, employment and payroll administration for an organizational unit, such as a college, school, or department. The office manager supervises assigned support staff in the office in order to fulfill the administrative requirements throughout the area of responsibility.
Essential Job Functions and Performance Indicators
The intent of this job description is to provide a representation of the types of duties and level of responsibility that will be required of positions given this title. This job description shall not be construed as a declaration of the total of the specific duties and responsibilities of any particular position. Employees may be directed to perform job-related tasks other than those specifically presented in this description.
Job Responsibilities and Execution
- Prepares, submits, summarizes and communicates budget information for the assigned area
- Prepares and approves budget transfers and non-payroll expenditure transfers; reconciles spending authority
- Prepares and maintains internal accounting records and other duties related to fiscal administration, including receiving purchase orders, maintaining p-card information and reconciling purchases
- Establishes and maintains systems for administration of academic records for the area, including electronic files, records, and databases
- Arranges and coordinates travel for department staff, faculty and incoming guests and speakers
- Prepares and approves online payroll certification, reviewing and reconciling pay distribution (applicable by position)
- Fulfills purchasing requirements for assigned areas
- Maintains data entry for university systems
Service Excellence
- Supports the mission of the university and serves as an ambassador of the Q2 culture of service excellence
- Models, supports and holds others accountable to the university’s values – integrity, dedication, excellence, creativity and teamwork
Communication, Teamwork and Collaboration
- Provides support of instruction and student administration
- Composes and prepares written documents and correspondence for the office including memos, letters, presentation and spreadsheets
- Prepares brochures or web site content for communication within internal departments or external audiences
- Supports employment administration and human resources process, serving as a point of contact with the central HR department
- Administers appointment paperwork requirements for faculty, staff and student employees
- Fulfills administrative requirements for faculty and other functions within area of responsibility
Job may require other duties as assigned.
Required Qualifications – An equivalent combination of education, training and experience will be considered. Additional requirements may be designated by position.
- Bachelor’s degree
- Minimum of three years of experience in an office or administrative capacity
- Experience working effectively with diverse populations and using critical thinking skills preferred
Knowledge, Skills and Abilities – May be representative, but not all inclusive, of the knowledge, skills and abilities necessary to perform this job competently.
- Demonstrated ability to work effectively with individuals from diverse communities and cultures
- Excellent written and communication skills
- Highly organized with the ability to direct multiple projects simultaneously
- Ability to use good judgment, think critically and collaborate
Work Environment – Environmental or atmospheric conditions commonly associated with the performance of this job’s functions. Please
click here
to view Lindenwood University’s flexible work designation descriptions.- General office setting
- Non-Standard Flex
Physical Abilities – The physical demands described below are representative of those that must be met by an employee to successfully perform this job’s essential functions. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
- Ability to work effectively at a computer for up to eight hours daily
- Ability to sit for extended periods of time
- Regular attendance is a necessary and essential function
- Ability to lift up to 10 pounds
Equal Opportunity Employer
Lindenwood University is an Equal Opportunity employer. The University complies with appropriate federal, state, and local laws and provides equal employment opportunities and access to educational programs without regard to race, color, religion, gender, age, sexual orientation, gender identity, national origin, veteran status, disability, or any other protected status to all qualified applicants and employees. Lindenwood University is committed to a policy of non-discrimination and dedicated to providing a positive discrimination-free educational work environment.
