What are the responsibilities and job description for the AR/AP Associate position at LINE Austin?
About our Brand
More than a group of hotels, The LINE is a creative community built around a sense of discovery — an exploration of a building, a neighborhood, and a culture. From Koreatown in LA to Adams Morgan in DC to downtown Austin, each property is architecturally interesting and chosen for its location in emerging neighborhoods in compelling cities. LINE hotels are both reflective and responsive— shaped by the communities they are part of while also contributing something new to those places. LINE properties are a collaboration of the best local and out-of-town talent in design, food and beverage, arts and culture.
We are seeking a dynamic AR/AP Associate to join our team. A successful candidate will have a genuine passion for the hospitality industry and an entrepreneurial spirit.
Responsibilities
- Must be courteous and gracious, maintaining a professional demeanor at all times
- Establish and maintain good communications and team work with fellow colleagues and other departments within the hotel
- Receive and verify invoices, check requests, and expense reports
- Verify that transactions comply with financial policies and procedures, i.e. proper approvals are obtained, appropriate support documentation is attached, prices and quantities are verified, etc.
- Prepare batches of invoices for entry into accounting systems
- Enter invoices for payment in a timely manner, ensuring all expenses are accounted for in the correct month
- Manage weekly check runs and communicate with Director of Finance to ensure cash flow is being monitored
- Prepare and distribute vendor checks
- Record ACH and wire payments in accounting systems and handle reconciliation of credit card charges and payments
- Maintain the accounts payable and receivable aging lists
- Maintain and analyze general ledger, making corrections as necessary including making journal entries for any necessary accruals
- Implement and maintain organization of workspace and vendor files
- Keep AP related filing up to date to facilitate ease of research
- Reconcile vendor statements and assist in researching and resolving discrepancies which includes requesting missing invoices from vendors
- Correspond with vendors, respond to inquiries and maintain positive vendor relationships
- Perform cash handling functions for the hotel and reconcile all cash dropped at the front desk
- Post city ledger payments in property management system, reconcile and bill all city ledger accounts
- Perform follow-up billing, credit collection documentation and inform Director of Finance of any potential uncollected accounts
- Assist with reimbursable invoicing
- Set up new accounts in accordance with established credit policy
- Process month-end and year-end AP and AR closing
- Provide month-end support to accounting team
- Prepare and distribute yearly 1099’s
- Actively participate in the management of the PO System and corporate policies and procedures
- Take ownership of all accounting issues brought to your attention by guests
- Maintain an increased awareness of safety issues throughout the hotel
- Participate in scheduled departmental and administrative meetings as requested
- Adhere to all standards of operations, policies and procedures, manuals, memos and verbal instructions
- Be familiar with all safety and emergency procedures including OSHA requirements
Core Competencies
- High School diploma or general education degree (GED)
- Three (3) years related experience in hospitality or service industry preferred
- Strong communication skills
- Collaborative spirit
- Ethical Conduct
- Computer Proficiency: Microsoft Office, Opera PMS
- Positive Attitude
- Eye for Detail
- Problem solving abilities
Compensation & Benefits
We offer competitive wages and benefits while fostering a diverse and inclusive work experience.
We thrive in being a diverse work environment. Consideration for employment will be based upon personal capabilities and qualifications without discrimination based on race, color, religion, sex, gender identity, age, national origin, disability, sexual orientation, or any other protected characteristic as established by law.
