What are the responsibilities and job description for the Executive Assistant/Project Coordinator position at Lineage Construction + Development?
Executive Assistant – Project Coordinator
About Us:
Lineage Construction is a family-oriented general contracting firm specializing in commercial and residential projects. We are seeking a highly organized and proactive Executive Assistant to help coordinate projects, manage communication, and ensure smooth operations.
Position Overview:
This role will serve as a bridge between project managers, supervisors, and leadership, ensuring tasks stay on track and updates are concise. The ideal candidate will be tech-savvy, detail-oriented, and able to handle administrative and coordination tasks with minimal supervision.
Key Responsibilities:
- Coordinate and track project updates between managers and supervisors.
- Organize and condense project updates for leadership.
- Assist with client communication, including emails, calls, and status updates.
- Handle invoicing, contracts, and administrative tasks.
- Manage schedules, deadlines, and follow-ups to keep operations running smoothly.
- Utilize project management software and AI tools for efficiency.
- Maintain a positive and collaborative approach with the team.
Qualifications:
- Strong organizational skills and attention to detail.
- Proactive problem-solver who takes initiative.
- Proficiency in Microsoft Word, Excel, and project management software.
- Comfortable using AI tools for document creation and automation.
- Excellent communication skills, both written and verbal.
- Ability to work independently and push tasks through without constant oversight.
What We Offer:
- A supportive, family-oriented work environment.
- Competitive salary
- Opportunity for growth within a fast-paced construction and development firm.
If you’re a highly organized, tech-savvy professional who thrives in a dynamic environment, we’d love to hear from you!
To Apply: Send your resume and a brief cover letter
Let me know if you want any tweaks!
Job Types: Full-time, Part-time, Contract
Pay: $50,000.00 - $62,000.00 per year
Expected hours: 40 – 50 per week
Schedule:
- 8 hour shift
Work Location: In person
Salary : $50,000 - $62,000