What are the responsibilities and job description for the Accounts Receivable Specialist position at Liniform Service?
General Summary
We are looking for a self-motivated, detail and deadline driven Accounts Receivable Clerk to support our growing Front Office departments. Primarily, the successful candidate will be responsible for completing our daily accounts receivable by verifying and posting checks and cash in a consistent, mistake-free, and on-time fashion and also work on debt collections.
As the Accounts Receivable Specialist, you must be accurate and reliable in handling customer accounts and good at following processes with a high degree of organizational ability. Since you will be using technology to expedite your work, you must be proficient with computers, systems, and billing and accounting programs. The goal is to contribute to the accurate posting of accounts receivable, maintain current aging of accounts receivable, as well as perform any other duties in regard to this area of accounting.
Essential Functions
- Enter daily checks, electronic funds transfers, credit cards, and COD for the Route Service Representative's daily deposit.
- On Monday close out the prior week and handle weekly charge customers: print out statements / invoices, e-mail statements, invoices, and charge credit card customers.
- Charge all credit card customers monthly.
- Print, mail, and e-mail monthly customer statements.
- Review customer credits on a monthly basis.
- Follow up with customers that had a credit card payment failure or e-mail statement failure.
- Coordinate with other departments to ensure compliance with established policies.
- Maintain trusting relationships with customers and colleagues.
- Perform receptionist duties when needed.
- Retrieve documents and files when requested.
- Create, edit, and update various ad hoc spreadsheets.
- Work with past due customers and service team members to bring account balances current.
- Respond to customer emails and phone calls in a timely and professional manner.
Competencies
- Teamwork
- Ethics & Integrity
- Customer Focus
- Accountability & Dependability
- Decision Making & Judgment
- Adaptability & Flexibility
Required Education and Experience
- High School Diploma or equivalent required, plus one year of office support experience.
- Possess great interpersonal and communication skills, and ability to make collection calls effectively.
- Must be able to effectively read and interpret information, present numerical data in a resourceful manner, and skillfully gather and analyze information
- Proficient in MS Office (especially Excel and Outlook); Working knowledge of relevant software will be appreciated.
- Must be able to prioritize and plan work activities as to use time efficiently.
- Must be organized, accurate, thorough, and able to monitor work for quality.
- Must be dependable, able to follow instructions, respond to management direction, and must be able to improve performance through management feedback.
- Strong teamwork skills and be ready and willing to work closely with Liniform team members.
- Works well in a fast paced, office environment
- Reliability – attendance and transportation
- Must have great data entry skills and excellent general math skills.
Expected Hours of Work
This is a part-time position. Days and hours of work are Monday through Friday, 8:00 a.m. to 2:00 p.m.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.
While performing the duties of this job, the employee is regularly required to use hands and fingers to handle, feel, or operate objects, tools or controls, and reach with hands and arms. The employee is frequently required to stand, talk and hear.
Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Job Type: Part-time
Pay: From $18.00 per hour
Expected hours: 25 – 30 per week
Schedule:
- Day shift
- Monday to Friday
Supplemental Pay:
- Bonus opportunities
Work Location: In person
Salary : $18