What are the responsibilities and job description for the Assistant Event Coordinator position at LINK HILLS COUNTRY CLUB?
Job Title:
Part-Time Assistant Events Coordinator
Reports To:
Events Coordinator
Position Summary:
The Part-Time Assistant Events Coordinator will support the Events Coordinator with the planning, booking, and execution of private events and club functions. This role will assist with event setup, breakdown, and logistics to ensure seamless experiences for members and guests. Additionally, this position will serve as a part-time banquet and event server during events as needed.
Key Responsibilities:
1. Event Coordination Support:
- Assist the Events Coordinator with scheduling and booking private events, including weddings, banquets, meetings, and member functions.
- Communicate with clients to gather event details, preferences, and special requests.
- Help prepare event contracts, invoices, and follow-up communications.
- Support event planning by organizing timelines, seating charts, and vendor coordination as directed.
2. Event Setup and Execution:
- Assist with physical event setup, including arranging tables, chairs, linens, décor, and audiovisual equipment.
- Ensure event spaces are clean, presentable, and set up according to client specifications.
- Troubleshoot and resolve any issues during events in coordination with the Events Coordinator.
3. Banquet and Event Service:
- Serve food and beverages to guests during events and banquets.
- Provide high-quality customer service, maintaining professionalism and attentiveness throughout events.
- Assist with event breakdown, cleanup, and resetting of spaces.
4. General Duties:
- Maintain inventory of event supplies and assist with ordering as needed.
- Work collaboratively with the Food & Beverage team and other departments to ensure event success.
- Adhere to club policies, health, and safety standards at all times.
Qualifications:
- Previous experience in event coordination, hospitality, or food & beverage service preferred.
- Strong organizational skills with attention to detail.
- Excellent interpersonal and communication abilities.
- Ability to work a flexible schedule, including evenings, weekends, and holidays, as needed.
- Capable of lifting up to 25 lbs and standing for extended periods.
- Team player with a proactive, customer-focused attitude.
Compensation:
- Pay Rate: $14.00 per hour
- Incentive & Gratuity: Additional incentive opportunities and gratuities based on event performance.
Work Schedule:
- Part-time position; hours will vary depending on event schedules and bookings.
About Link Hills Country Club:
Link Hills Country Club is committed to providing exceptional experiences for our members and guests. The Assistant Events Coordinator will play a vital role in helping us execute memorable events and uphold our reputation for quality and service.
Job Type: Part-time
Pay: $12.00 - $16.00 per hour
Expected hours: 10 – 30 per week
Benefits:
- 401(k)
- Employee discount
- Flexible schedule
- Paid time off
Schedule:
- Day shift
- Evenings as needed
- Holidays
- Weekends as needed
Work Location: In person
Salary : $12 - $16