Assistant Accounting Clerk

To Be Considered for this position: Please complete a Culture Index Survey here: https://go.cultureindex.com/p/R7qn53nFBJM1QP59l

About Creative Direct: Creative Direct is a dynamic political direct mail firm dedicated to influencing elections and public opinion through targeted and effective campaigns. We are committed to excellence in our operations, including our financial management.

Job Summary: We are looking for a meticulous, detail-oriented assistant accounting Clerk to join our team. The ideal candidate will handle a variety of accounting tasks and work with our primary accountant, ensuring the accuracy of our financial records and compliance with relevant regulations.

Key Responsibilities:

Payment Monitoring and A/R Tracking :

• Monitor incoming client payments through QuickBooks (QB) and Truist Bank, coding payments to specific jobs/invoices.

• Assist in tracking gross/net revenue by client for the sales team, including commission calculations.

• Record all financial transactions accurately in our database.

• Sales team gross/net revenue tracking by client

Banking Operations & Vendor Management:

• Perform remote check depositing and initiate wire transfers and ACH payments to vendors.

• Receive, review, and pay vendor invoices, ensuring they are coded correctly to specific jobs for accurate job costing.

• Create jobs and invoices in QuickBooks, send them to clients, and manage accounts receivable (A/R) tracking.

• Job Costing: Maintain detailed job cost sheets to ensure accurate allocation of costs.

• Prepare bank deposits, handle general ledger postings, and generate financial statements.

• Prepare bank deposits, general ledger postings, and statements

Expense Reconciliation:

• Cross-reference AMEX charges with digital vendors and apply them to specific jobs/invoices.

• Research and resolve any issues or discrepancies found in accounting documentation.

Reporting and Compliance

• Compile and present financial reports and summaries to management to aid in decision-making.

• Follow established standards, procedures, and applicable laws to ensure legal and regulatory compliance.

• Support: Provide assistance and support to company personnel on financial matters as needed.

Employee Payroll and Office Tasks

Employee Payroll Responsibilities

• Employee payroll onboarding and company insurance options

• Sending new employees payroll forms and insurance options

• Adding employees to online insurance portals and ensuring they’ve been properly enrolled

• Logging onto the Company 401(k) portal to update the census with their information when onboarding

• Notifying employees of their eligibility for 401(k) programs

• Keeping track of 401(k) and insurance changes

Qualifications:

• Associate's or Bachelor's degree in Accounting, Finance, or related field; or equivalent work experience.

• Minimum of 2 years of experience in an accounting or bookkeeping role.

• Proficiency in QuickBooks and Microsoft Office Suite, particularly Excel.

• Strong understanding of basic accounting principles and practices.

• Excellent attention to detail and accuracy in data entry.

• Good organizational skills and the ability to manage multiple tasks concurrently.

• Strong problem-solving skills and the ability to work independently.

Benefits:

• Health, dental, and vision insurance

• Retirement plan with company match

• Paid time off and holidays

How to Apply: Please send your resume and cover letter to careers@linkpublicaffairs.com with the subject line "Production Manager Application - [Your Name]" and complete a Culture Index Survey here: https://go.cultureindex.com/p/R7qn53nFBJM1QP59l

Job Type: Full-time

Pay: $55,000.00 - $75,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Flexible spending account
• Health insurance
• Vision insurance

Schedule:

• 8 hour shift

Ability to Relocate:

• Richmond, VA 23230: Relocate before starting work (Required)

Work Location: In person

Salary : $55,000 - $75,000