What are the responsibilities and job description for the Office Manager position at LINKITALL LLC (LIA)?
Office Management:
Provide executive support, including managing the executive member's calendar, HR Calendar and scheduling meetings.
Create, Maintain and update office policies, procedures, and SOPs.
Manage office supplies including business cards, maintenance, and vendor relationships, ensuring a well-organized and fully equipped office environment; Maintain and assist in ordering posters and compliance documents for the office.
Assist with administrative tasks, including maintaining physical and digital files, answering calls, and handling correspondence.
Coordinate office events, including celebrations, in-house or off-site meetings, and conferences.
Monitor and manage company certification deadlines and ensure compliance with all renewal requirements.
Enforce office policy as necessary.
Maintain online files and physical personnel records to ensure all files are uniform and properly placed.
Answer direct phone calls.
Maintain and develop a contact list for the office.
Create, develop, and review memorandum documents as required.
Assist in conducting cost savings initiatives by researching the best pricing options in regard to vendors and service providers.
Assist in planning in-house or off-site activities, like parties, celebrations, and conferences.
Participate in training and educational opportunities.
Providing data entry support to BD team as needed.
Recruitment and HR Support:
Collaborate with HR on recruiting efforts, including posting job descriptions, monitoring applications, and onboarding new hires.
Assist in maintaining employee records and managing HR-related compliance, such as employment law and office certifications.
Update HR calendars with key dates for employee evaluations, certifications, and other HR-related milestones. (e.g., birthdays employee evaluations, V3, WOTC anniversaries, etc).
Assist with company's certifications deadlines and submission.
Other duties as required.
Qualifications:
Bachelor's degree or higher in Business Administration, Information Technology, or a related field.
5 years of experience in office management, HR and recruitment.
Prior experience in government contracting and proposal development is a plus.
Proficiency in Microsoft Office Suite, including Word, Excel, PowerPoint, Teams, and Outlook.
Strong organizational and multitasking abilities, with a high level of attention to detail.
Skills:
Detail-Oriented: Ability to manage multiple tasks and prioritize effectively.
Effective Communication: Strong verbal and written communication skills, with the ability to engage with diverse stakeholders.
Problem-Solving: Demonstrated ability to identify opportunities, troubleshoot issues, and implement solutions.
Time Management: Proficient in managing schedules, tasks, and deadlines, ensuring timely completion of projects.
Technology Proficiency: Strong familiarity with IT systems, office management software, and cybersecurity best practices.
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