What are the responsibilities and job description for the Office Specialist 3 position at Linn County Department of Health Services?
Office Specialist 3
Alcohol & Drug Program (Classification 007)
SEIU Represented Full Time (37.5 hours/week) position
We're seeking a proactive and detail-oriented individual to join our team as a key liaison between the Program Manager and community partners. If you're adept at maintaining confidentiality, organizing information, and ensuring smooth communication channels, this role might be perfect for you.
- Serve as the primary point of contact for both internal and external stakeholders, embodying professionalism, and discretion in all interactions.
- Utilize Microsoft Office Suite to create, edit, and format a variety of documents, presentations, and reports.
- Efficiently manage and organize electronic and physical files, guaranteeing accessibility and confidentiality.
- Draft and meticulously proofread emails, memos, reports, and other communications, ensuring accuracy and attention to detail.
- Collaborate closely with the Program Manager, keeping them well-informed of upcoming commitments and responsibilities.
- Assist in managing communication to and from the Program Manager, including coordinating calendars, emails, phone calls, virtual and in-person meetings, while maintaining proactive organization.
- Maintain a deep understanding of inter-team processes to facilitate appropriate communication and support as needed.
- Coordinate professional financial reporting by tracking, reconciling, and processing payment requests, credit card purchases, and reimbursement requests, including accurate grant reporting requirements.
- Coordinate meetings, events, and offsites, providing logistical support and management.
- Provide project management support for complex planning and execution of Program Manager-related initiatives, including organizational roadmaps.
- Anticipate and address potential issues before they arise, proactively finding solutions to challenges.
- Handle unexpected situations with flexibility and professionalism.
- Facilitate special projects as assigned.
Salary : $3,669 - $4,684
