Office Administrator

LiquidPower Specialty Products Inc. (LSPI) is the global leader in the science of drag reduction. In 2014 LSPI was acquired by Berkshire Hathaway, having previously been a wholly owned subsidiary of Phillips 66. LSPI provides flow improver solutions, delivering strategic value to its customers by maximizing the flow potential of pipelines while increasing their operational flexibility, capacity and economic performance. LSPI works with companies in more than 35 countries to solve pipeline flow needs, treating more than 12 million barrels of hydrocarbon liquids a day and providing customers with a total package solution that includes flow improver products and the right injection equipment. LSPI leading brands are LiquidPower™, ExtremePower® and RefinedPower™.

LSPI consistently recruits the best and brightest. Put your valuable skills to work and join us!

Summary:

The Office Administrator is responsible for the overall day-to-day administrative functions of the manufacturing plants located in Bryan, Texas. Providing direct administrative support to the management team and staff. You will receive functional guidance from Director of Manufacturing and Capital Projects. Role is not limited to responsibilities listed above.

Responsibilities:

• Manage office activities, including greeting guests, distributing mail, and answering, screening, and triaging internal and external inquiries professionally and appropriately
• Promote office safety by leading by example, ensuring compliance with company expectations, and fostering a culture where safety is a top priority
• Provide general support to guests; facilitate permits, safety orientation, personal protective equipment (PPE), visitor passes, and nondisclosure forms; tracks local
• Manage all building services and facilitate day-to-day operations (vending, pest control, cleaning, etc.), facilities adherence to and renewal of building services contracts
• Set system and maintain office, copier, and kitchen supplies, equipment, and merchandise; manage requisitions in SAP, create vendor purchase orders, and process invoices as needed
• Coordinate meetings, global calls, luncheons, on and off-site functions, special events, and other events, including managing meeting spaces; research venues and plan/manage meetings as needed
• Organize, schedule, and attend required meetings; prepare and distribute meeting minutes
• Work closely with management team and global marketing team to communicate important announcements, events, and customer visits using various communication channels, including digital signage
• Manage all new hires onboarding within the Bryan office including workstation/office, computer, phone, file access, security badge, etc.
• Input, review, and analyze assigned reports; summarize information; identify trends; perform necessary research to properly prepare and edit reports and presentations; provide support for projects as assigned
• Provide wide variety of data entry and administrative support, including, but not limited to, updating manuals and charts, maintaining confidential and general files, including nondisclosure forms, maintaining Bryan SharePoint site, coordinating office moves creating and updating wide variety of documents and materials, such as work instructions, ISO documents
• Accurately accounts for all spending through expense reporting, maintaining budget
• Other duties as assigned

Skills & Competencies:

• Ability to communicate effectively, both verbally and in writing
• Ability to work independently; self-motivated and accountable
• Excellent planning, organizing, and time management skills
• Proficient in SAP or similar software
• Proficient in SharePoint administration
• Strong attention to detail and accuracy
• Strong customer service skills to provide positive and helpful experience for internal and external clients
• Strong skills in MS Word, Excel, PowerPoint

Education & Experience:

• High school diploma or equivalent
• 5 years of office administration, data-entry, clerical, or inventory experience

Preferred Education & Experience:

Associate degree in business or related field