Workplace Services Coordinator

Firm Mission Statement 

Our mission is to change as many lives as possible by offering immigration solutions even in the most difficult cases. We look at all possible options to keep our clients in the United States with their families where they belong. We stand ready to fight even when success seems unsure because we understand how much better life can be with the dignity and peace of mind that comes with having documents.    

Position Overview  

The Workplace Services Coordinator’s role is an integral part in ensuring that our office operations run smoothly and are successful in supporting business activities.  This is done by assisting the Regional Manager in fulfilling day-to-day tasks such as monitoring and ordering inventory for office and break room supplies, submitting work orders and scheduling repairs for general office space and equipment for the region. 

 Essential Job Functions & Responsibilities 

• Perform various clerical tasks as needed (file papers, organize supplies, receive deliveries, etc.) 

• Follow office workflow procedures to ensure maximum efficiency 

• Maintain files and records with effective filing systems 

• Support other teams across the firm with various administrative tasks 

• Monitor office expenditures and submit reports regarding the same 

• Monitor office supplies inventory and review and approve orders 

• Assist in vendor relationship management 

• Assist leadership with the coordination of services for regional sites 

• Source products from multiple vendors and provide cost analysis 

• Maintain an understanding of office expenses being utilized at sites 

• Establish an understanding of daily operations within assigned offices and anticipate needs 

• Provide assistance with the onboarding, seat assignment, and security accesses of new team members across the Enterprise 

• May be responsible for assisting with required health and safety inspections, drills, etc.

 Essential Skills, Knowledge & Abilities 

• Ability to multi-task, work independently, and work proactively  

• Executive level presence  

• Excellent customer service skills  

• High level of inter-personal communication skills across many social levels and cultures  

• Great time management and organization skills 

• Proficiency in MS Office programs 

• Experience using office machinery (printer, scanner, mail opener, etc.) 

• Organized and detail oriented 

• Ability to travel as needed to support offices  

Minimum Qualifications 

• High school diploma or equivalent required 

• Associate’s degree in office administration, management or related field preferred 

• 2 years working in office admin or hospitality management preferred