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Attendance Clerk(2025/2026)

Litchfield Elementary School District #79
Litchfield, AZ Full Time
POSTED ON 3/25/2025
AVAILABLE BEFORE 5/25/2025

    Closing Date:
    When Filled


    Terms of Employment:
    10 Months, Full-time, 5.5 hrs per day, 5 days per week
    Non-Exempt

    Qualifications:

    • High School Diploma or GED.
    • One year of experience in itemized record keeping.
    • Such alternatives to the above qualifications as the Board may find appropriate and acceptable.



    Basic Function and Scope of Responsibilities:


    To contribute to the morale of the Student Body by maintaining accurate records of their revenues and expenditures; to insure receipt of maximum revenues by maintaining and reporting accurate attendance date; to contribute to effective school/public relations by prompt and courteous handling of all inquiries and visitors; to help increase the efficiency in the performance of tasks and errands.


    Principal Responsibilities:


    • Collects, records, and deposits all student related revenues.

    • Audits disbursement vouchers for appropriate student signatures; verifies adequate fund balances; prepares checks for signatures and maintains sequence control of source documents.

    • Reconciles cancelled checks with book and bank balances.

    • Prepares monthly financial report on student funds.

    • Audits teacher-attendance registers at the end of each register month, resolves questionable entries with individual teacher; completes data processing cards for each register by register month; reconciles data processing print-out reports to source documents and makes necessary correcting entries.

    • Greets all visitors courteously, determines their needs, checks appointments, and directs or escorts them to the proper person.

    • Answers office telephone and responds appropriately to requests for information.

    • Reports immediately the presence in the building of any visitor who by passes the reception area and/or suspicious activity or unusual behavior on the part of the visitor.

    • Distributes or mails all payroll warrants.

    • Prepares reports and checks for proper agencies covering tax-sheltered annuities and credit union payroll deductions.

    • Acts as insurance clerk in areas of group health insurance, dental insurance, and property casual insurance. Maintains and issues all enrollments, terminations, and COBRA forms.

    • Assists payroll clerks, mail clerk, accounts payable bookkeeper with such other duties as may be assigned.

    • Other duties as may be assigned.

    Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.



    Attachment(s):
    • Classified Hourly Placement Chart 25-26.pdf
    • Excel Yearly Calendar - 2026WorkCal-I.pdf

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